Action 14.
Regular Board of Supervisors Meeting
- Meeting Date:
- 06/28/2016
- Title:
- Legal Advertising
- Submitted By:
- Terry Rutan, Procurement
- Department:
- Procurement
Presentation:
No A/V Presentation
Recommendation:
Approve
Document Signatures:
BOS Signature Required
# of ORIGINALS
Submitted for Signature:
Submitted for Signature:
3
NAME
of PRESENTER:
of PRESENTER:
Terry Hudson
TITLE
of PRESENTER:
of PRESENTER:
Director
Mandated Function?:
Federal or State Mandate
Source of Mandate
or Basis for Support?:
or Basis for Support?:
ARS 11-255
Docket Number (If applicable):
Information
Agenda Item Text:
Approve an award of contract for Legal Advertising Services to the Arizona Range News as per the responses received for Invitation for Bid (IFB) No. 16-38-PUR-03 for the period of July 1, 2016 through June 30, 2017.
Background:
In accordance with ARS 11-255, the Board shall contract annually for all legal advertising, publications and printing required to be done by all departments of county government. IFB No. 16-38-PUR-03 was released on May 6, 2016 and mailed to six newspaper publishing firms within Cochise County. Two bids were received by the bid closing date and time of June 2, 2016, 4:00 P.M. MST. The bids were evaluated by procurement staff.
The Procurement Department is recommending an award of contract to the Arizona Range News as the lowest responsive and responsible bidder meeting all the requirements of the bid solicitation.
Fiscal Impact based on the annual estimated volume/usage, the annual cost by each bidder is as follows:
Sierra Vista Herald $66,549.80
Arizona Range News $39,879.55
The Procurement Department is recommending an award of contract to the Arizona Range News as the lowest responsive and responsible bidder meeting all the requirements of the bid solicitation.
Fiscal Impact based on the annual estimated volume/usage, the annual cost by each bidder is as follows:
Sierra Vista Herald $66,549.80
Arizona Range News $39,879.55
Department's Next Steps (if approved):
Award contract and monitor contractor performance during the term of the contract.
Impact of NOT Approving/Alternatives:
County will be in violation of ARS 11-255.
To BOS Staff: Document Disposition/Follow-Up:
3 originals of the contract will be hand carried to the BOS staff: after approval and signature, 1 for BOS files; 2 returned to Procurement.