Consent 15.
Regular Board of Supervisors Meeting
Procurement
- Meeting Date:
- 07/26/2016
- Title:
- State of Arizona Cooperative Agreement
- Submitted By:
- Terry Rutan, Procurement
- Department:
- Procurement
Presentation:
No A/V Presentation
Recommendation:
Approve
Document Signatures:
BOS Signature Required
# of ORIGINALS
Submitted for Signature:
Submitted for Signature:
2
NAME
of PRESENTER:
of PRESENTER:
Terry Hudson
TITLE
of PRESENTER:
of PRESENTER:
Procurement
Mandated Function?:
Not Mandated
Source of Mandate
or Basis for Support?:
or Basis for Support?:
Docket Number (If applicable):
Information
Agenda Item Text:
Approve the use of Arizona State Purchasing Cooperative Agreement with the State of Arizona Procurement Office and General Services Administration for the period of five State fiscal years beginning on July 6, 2016 through June 30, 2021.
Background:
The Cochise County Procurement Department has access to the State of Arizona cooperative purchasing agreements with all state agencies. These cooperative purchasing departments prepare solicitations and award bids/contracts for a wide range of commodities and services on behalf of local governments statewide. By combining the requirements of all cooperative state government agencies, these departments can offer Cochise County volume pricing through economies of scale. Many of the vendors Cochise County uses have contracts with these agencies allowing us to use the Cooperative best pricing available for the specific requirement. This agreement is for a period of five years and will require signature of the Chairman.
Department's Next Steps (if approved):
Sign and execute the new agreement.
Impact of NOT Approving/Alternatives:
The procurement department will be required to bid out all purchases that could be purchased using the cooperative contract in place that has already been competitively bid. This will increase the time required to complete a purchase for commodities or services that may result in delays.
To BOS Staff: Document Disposition/Follow-Up:
Contracts for signature of the Chairman will be hand carried to the Clerk of the Board. There is no fiscal impact until a purchase is made.