Consent 2.
Regular Board of Supervisors Meeting
Community Development
- Meeting Date:
- 07/26/2016
- Title:
- Contract Approval for Corrugated Metal Pipe
- Submitted By:
- Terry Hudson, Procurement
- Department:
- Procurement
Presentation:
No A/V Presentation
Recommendation:
Approve
Document Signatures:
BOS Signature Required
# of ORIGINALS
Submitted for Signature:
Submitted for Signature:
2
NAME
of PRESENTER:
of PRESENTER:
Terry Hudson
TITLE
of PRESENTER:
of PRESENTER:
Procurement Director
Mandated Function?:
Not Mandated
Source of Mandate
or Basis for Support?:
or Basis for Support?:
Docket Number (If applicable):
Information
Agenda Item Text:
Approve the award of Invitation for Bid (IFB) No. 16-34-HFP-02 for corrugated metal pipe and related items for the Community Development Department, Highway and Floodplain Division to Arizona Culvert Company in the not to exceed amount of $75,000 for the contract period of August 1, 2016 through July 31, 2017 with a four year renewal option in one year increments.
Background:
Invitation for Bid IFB No. 16-34-HFP-02 was released on May 4, 2016. The solicitation was advertised in the Arizona Range News on May 11 and 18, 2016 and posted on the Public Purchase e-procurement website. Bid notices were e-mailed to four contractors and downloaded by twelve potential bidders. Two responses were received prior to the bid closing date and time of June 2, 2016 at 4:00 p.m. a copy of the bid tabulation is attached.
Department's Next Steps (if approved):
Execute contract, process purchase orders as required and monitor Contractors performance.
Impact of NOT Approving/Alternatives:
Procurement would be required to obtain quotes every time there was a need for corrugated metal pipe which would result in possibly higher prices, and create an additional workload for both the Procurement and Highway and Floodplain Division.
To BOS Staff: Document Disposition/Follow-Up:
Contracts will be hand carried to the BOS staff for signatures.
Fiscal Impact
- Fiscal Year:
- One-time Fixed Costs? ($$$):
- Ongoing Costs? ($$$):
- County Match Required? ($$$):
- A-87 Overhead Amt? (Co. Cost Allocation $$$):
- Source of Funding?:
Fiscal Impact & Funding Sources (if known):
The Highway and Floodplain Division has budgeted sufficiently for this expenditure in their FY 16/17 work plan in fund line 261-4110-9 413.900. The estimated amount does not include any additional IGA work, material for these projects will be purchased at contract prices on separate purchase orders.