Consent 3.
Regular Board of Supervisors Meeting
Community Development
- Meeting Date:
- 07/26/2016
- Title:
- Contract Award for Concrete and Related Items
- Submitted By:
- Terry Hudson, Procurement
- Department:
- Procurement
Presentation:
No A/V Presentation
Recommendation:
Approve
Document Signatures:
BOS Signature Required
# of ORIGINALS
Submitted for Signature:
Submitted for Signature:
2
NAME
of PRESENTER:
of PRESENTER:
Terry Hudson
TITLE
of PRESENTER:
of PRESENTER:
Procurement Director
Mandated Function?:
Not Mandated
Source of Mandate
or Basis for Support?:
or Basis for Support?:
Docket Number (If applicable):
Information
Agenda Item Text:
Approve the award of Invitation for Bid (IFB) No. 16-42-HFP-02 for concrete and other related items for the Community Development, Highway and Floodplain Division to various contractors in the not to exceed amount of $100,000 for the contract period of August 1, 2016 through July 31, 2017 with a four year renewal option in one year increments.
Background:
Invitation for Bid IFB No. 16-42-HFP-02 was released on May 25, 2016. The solicitation advertised in the Arizona Range News on May 25 and June 1, 2016 and was posted on the Public Purchase e-procurement website. Bid notices were e-mail to fourteen Contractors, four responses were received prior to the bid closing date and time of June 16, 2016 at 4:00 p.m. The Procurement Department and Highway and Floodplain Division evaluated all bids received in accordance with the bid specifications. The terms of the bid stated that the County's intent was to make multiple awards as may be required considering geographical locations and delivery charges. The evaluation of bids and recommendation of award considered this criteria to determine the overall lowest cost, a bid tabulations is attached.Purchase orders will be issued based on the price per yard, distance from vendor plant to project site, delivery charge and availability.
It is recommended that contracts be awarded to the following Contractors:
Cemex, Sierra Vista, AZ
Klump Materials, Bowie, AZ
Maddux & Sons, Douglas, AZ
Willcox Rock & Sand, Willcox, AZ
It is recommended that contracts be awarded to the following Contractors:
Cemex, Sierra Vista, AZ
Klump Materials, Bowie, AZ
Maddux & Sons, Douglas, AZ
Willcox Rock & Sand, Willcox, AZ
Department's Next Steps (if approved):
Execute contracts, process purchase orders as required and monitor contractor performance.
Impact of NOT Approving/Alternatives:
Procurement would be required to obtain quotes every time there was a need for concrete, which would result in possibly higher prices, and additional workload for both the Procurement and Highway and Floodplain Division.
To BOS Staff: Document Disposition/Follow-Up:
Contracts will be hand carried to the BOS staff for signatures.
Fiscal Impact
- Fiscal Year:
- One-time Fixed Costs? ($$$):
- Ongoing Costs? ($$$):
- County Match Required? ($$$):
- A-87 Overhead Amt? (Co. Cost Allocation $$$):
- Source of Funding?:
Fiscal Impact & Funding Sources (if known):
The Highway and Floodplain Division has budgeted sufficiently for this expenditure in the FY 16/17 work plain in fund line 251-4110-9 413.900. The estimated amount does not included any additional IGA work, material for these projects will be purchased at contract prices on separate purchase orders.