Consent 7.
Regular Board of Supervisors Meeting
Facilities
- Meeting Date:
- 08/16/2016
- Title:
- Approve demands over 6 month limit
- Submitted By:
- Nike Noack, Board of Supervisors
- Department:
- Board of Supervisors
Presentation:
No A/V Presentation
Recommendation:
Approve
Document Signatures:
BOS Signature NOT Required
# of ORIGINALS
Submitted for Signature:
Submitted for Signature:
0
NAME
of PRESENTER:
of PRESENTER:
Nike Noack
TITLE
of PRESENTER:
of PRESENTER:
Financial Services Manager
Mandated Function?:
Federal or State Mandate
Source of Mandate
or Basis for Support?:
or Basis for Support?:
11-622
Docket Number (If applicable):
Information
Agenda Item Text:
Approve demands over six months to SunEdison for an electrical utility in the amount of $44,457.60.
Background:
SunEdison is requesting payment for several unbilled invoices for electric utility services provided. These invoices were not forwarded to Cochise County and now exceed the 6 month claim allowed by Arizona Revised Statue 11-622. We have confirmed these bills are accurate and the kilowatt hours listed were received. We have spoken with the vendor and they were reminded of the claim limit. We have also been granted access to the online billing and usage portal to ensure all bills are received and paid in a timely manner.
Department's Next Steps (if approved):
If approved, invoices will be paid immediately.
Impact of NOT Approving/Alternatives:
If not approved, invoices will remain unpaid and considered past due by the vendor.
To BOS Staff: Document Disposition/Follow-Up:
None. If approved, a copy of the minutes will be attached to the invoices and kept in the vendor file for audit records.
Fiscal Impact
- Fiscal Year:
- 2016
- One-time Fixed Costs? ($$$):
- 44457.60
- Ongoing Costs? ($$$):
- 0
- County Match Required? ($$$):
- 0
- A-87 Overhead Amt? (Co. Cost Allocation $$$):
- 0
- Source of Funding?:
- General fund
Fiscal Impact & Funding Sources (if known):
Funds have been budgeted. The additional electrical utility costs would still be within budget.