Consent 1.
Regular Board of Supervisors Meeting
Board of Supervisors
- Meeting Date:
- 08/30/2016
- Title:
- Ratify FAA Grant Offer for BDI Airport to Reconstruct Taxiway A - Design only
- Submitted By:
- Lisa Marra, Board of Supervisors
- Department:
- Board of Supervisors
Presentation:
No A/V Presentation
Recommendation:
Approve
Document Signatures:
BOS Signature NOT Required
# of ORIGINALS
Submitted for Signature:
Submitted for Signature:
3
NAME
of PRESENTER:
of PRESENTER:
Lisa M. Marra
TITLE
of PRESENTER:
of PRESENTER:
Community Relations Administrator
Mandated Function?:
Not Mandated
Source of Mandate
or Basis for Support?:
or Basis for Support?:
You will use this Agenda Item template if your item involves a Grant (whether a new or renewal grant). You also must attach the Grant Approval Form to the item before Finance will approve it. Select the SPECIAL LINKS on your left-hand menu and Click on "Grant Approval Form". Then complete the form, save it and attach it to your item (on the Attachments tab).
Information
Agenda Item Text:
Ratify the signature of Chairman Searle and approve Airport Improvement Plan Grant Offer #3-04-0013-010-2016 from the Federal Aviation Administration (FAA) in the amount of $77,233 with a local match share of $3,791 for the Reconstruction of Taxiway 1, Phase 1, Design only at the Bisbee-Douglas International Airport.
Background:
The FAA required an expedited return of this grant agreement due to their funding cycle. That short time frame did not allow for this item to be placed on the agenda prior to deadline of return of the executed contract, 8/19/16. Failure to return the grant acceptance by their deadline would have resulted in loss of project funds.
This project has been listed in the five-year Airport Capital Improvement Plan (ACIP) since 2011. The County submitted a project application to the Federal Aviation Administration (FAA) in December 2015 for the first phase of this work, which is to reconstruct taxiway A, Phase 1, A2-A3 approximately 1100’ x 35’ Design only. Actual construction will follow in the next two years at an approximate cost of $480,000 total with a 5% match from the County and matching funds from the Arizona Dept. of Transportation (ADOT).
The Procurement Department has secured an acceptable bid for the design work from Armstrong Consultants, Inc., who is the consultant under contract to perform airport work. FAA and ADOT have approved this contract award for the design work.
The Arizona Dept of Transportation Aeronautics Division (ADOT) will also issue a grant to match the County share in the amount of $3,791. A separate grant agreement will be issued by them when the FAA grant is accepted. This project does not allow administration or overhead costs, as most of that is covered under the consultant’s design contract.
This project has been listed in the five-year Airport Capital Improvement Plan (ACIP) since 2011. The County submitted a project application to the Federal Aviation Administration (FAA) in December 2015 for the first phase of this work, which is to reconstruct taxiway A, Phase 1, A2-A3 approximately 1100’ x 35’ Design only. Actual construction will follow in the next two years at an approximate cost of $480,000 total with a 5% match from the County and matching funds from the Arizona Dept. of Transportation (ADOT).
The Procurement Department has secured an acceptable bid for the design work from Armstrong Consultants, Inc., who is the consultant under contract to perform airport work. FAA and ADOT have approved this contract award for the design work.
The Arizona Dept of Transportation Aeronautics Division (ADOT) will also issue a grant to match the County share in the amount of $3,791. A separate grant agreement will be issued by them when the FAA grant is accepted. This project does not allow administration or overhead costs, as most of that is covered under the consultant’s design contract.
Department's Next Steps (if approved):
3 original copies have been executed and one returned to FAA, one to ADOT. One fully executed contract will be returned to the Clerk of the Board.
ADOT will issue a separate grant agreement for the share of the match and that item will be placed on a future agenda.
Complete the design work, oversee the project, maintain the grant file. Apply for future funds for construction work.
ADOT will issue a separate grant agreement for the share of the match and that item will be placed on a future agenda.
Complete the design work, oversee the project, maintain the grant file. Apply for future funds for construction work.
Impact of NOT Approving/Alternatives:
If this item is not ratified and the Grant Agreement is not approved, the County will lose Federal and State approved funding on the airport project in the amount of $81,024. The design work will not be completed and the future rehabilitation of the taxiway will not occur at an additional loss of funding to the County in the approximate amount of $480,000
To BOS Staff: Document Disposition/Follow-Up:
N/A
Fiscal Impact
- Fiscal Year:
- 2016/17
- One-time Fixed Costs? ($$$):
- 0
- Ongoing Costs? ($$$):
- 0
- County Match Required? ($$$):
- 3,791.00
- A-87 Overhead Amt? (Co. Cost Allocation $$$):
- 0
- Source of Funding?:
- 1/2 sales tax