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Action   16.
Regular Board of Supervisors Meeting
County Sheriff
Meeting Date:
10/11/2016
IGA Border Strike Force
Submitted By:
Tom Alinen, County Sheriff
Department:
County Sheriff
Presentation:
No A/V Presentation
Recommendation:
Approve
Document Signatures:
BOS Signature Required
# of ORIGINALS
Submitted for Signature:
2
NAME
of PRESENTER:
Thad Smith
TITLE
of PRESENTER:
Chief Deputy
Mandated Function?:
Not Mandated
Source of Mandate
or Basis for Support?:
Docket Number (If applicable):

Information

Agenda Item Text:

Approve Intergovernmental Agreement (IGA) 2016-107 between the Arizona Department of Public Safety (DPS) and the Cochise County Sheriff's Office to hire five new deputies for the Border Strike Force Bureau effective August 30, 2016 to June 30, 2017 with automatic annual renewal options through June 30, 2021.

Background:

This document is the IGA from the Arizona Department of Public Safety (DPS) to help fund the hiring of five (5) deputies.  The purpose of hiring these deputies under this agreement shall be to enhance law enforcement services concerning the criminal activities of criminal syndicates', drug and human smuggling organizations, street gangs and transnational threats related to the U.S./Mexico border within Cochise County, through cooperative efforts of DPS and the Cochise County Sheriff's Office (CCSO) Southeast Arizona Border Region Enforcement Unit (SABRE).  Utilizing Border Strike Force Bureau (BSFB) funds, DPS agrees to partially fund five (5) fulltime CCSO sworn deputies.  DPS and CCSO agree the five (5) CCSO deputies will be assigned to the SABRE/BSFB on a fulltime basis to perform the mission of SABRE/BSFBfive (75%) percent  of payroll expenses of the officers related to this assignment.  CCSO will pay twenty-five (25%) percent of payroll expenses. The duration of this IGA shall be the fiscal year, July 1st through June 30th, and shall renew annually on July 1st for a period of time not to exceed ten (10) years from July 1st, 2016. Annual renewal shall be contingent upon legislative allocated budget approval for the applicable fiscal year.  If funds are not allocated to support this agreement, DPS will provide written notice to CCSO notifying them of termination of funding and cancelation of the IGA.

DPS is authorized and empowered to enter into this IGA pursuant to A.R.S. 41-1713(B)(3). Both parties are authorized and empowered to enter into this IGA952.  CCSO is authorized and empowered pursuant to 11-952.

Deputy Cochise County Attorney Lauri Owens has reviewed and approved this agreement on September 26, 2016.  This Agreement is identified as DPS Contract Number 2014-107.

The IGA is an attachment to this agenda package.
 

Department's Next Steps (if approved):

If this agenda item is approved, the Cochise County Sheriff's Office and the Arizona Department of Public Safety will take the administrative steps necessary to put this program together.  

Impact of NOT Approving/Alternatives:

If not approved, the IGA will be returned to the Arizona Department of Public Safety with no further action.

To BOS Staff: Document Disposition/Follow-Up:

One copy to be retained by Cochise County and one copy to be returned to the Arizona Department of Public Safety through Chief Deputy Thad Smith.

Fiscal Impact

Fiscal Year:
2016/2017
One-time Fixed Costs? ($$$):
164,867.75
Ongoing Costs? ($$$):
112,242.75
County Match Required? ($$$):
A-87 Overhead Amt? (Co. Cost Allocation $$$):
Source of Funding?:

Fiscal Impact & Funding Sources (if known):

The Sheriff's Office completed a reviewed of it's current budget. The Sheriff’s Office has confirmed sufficient vacancy savings exists in the sworn budget line to cover the full cost of the County’s required contribution of 25% for all five deputy positions. This vacancy savings is derived from DPS GIITEM grant funds currently paying 75% of salary and all ERE for 1 Sergeant and 2 Deputies assigned to CCSO SABRE unit. The GF vacancy savings are the equivalent of 2.25 FTE’s. Additional costs to the county include annual operating expense and capital expenses. These costs are further outlined below.

Annual Operating Cost:
  • 1 - Sergeant (classified/non-exempt)
  • Step 2 Wages – 57,000.00
  • ERE – 35,055.00 = 61.5% (FICA, PSRS, WC)
  • Health Ins – 7,458.00 (employee/dependant)
  • Total – 99,513.00
  • 1 - Master Deputy (classified/non-exempt)
  • Wages – 52,000.00
  • ERE – 31,980.00 = 61.5% (FICA, PSRS, WC)
  • Health Ins – 7,458.00 (employee only)
  • Total – 91,438.00
  • 1 - Senior Deputy (classified/non-exempt)
  • Wages – 49,000.00
  • ERE – 30,135.00 = 61.5% (FICA, PSRS, WC)
  • Health Ins – 7,458.00 (employee only)
  • Total – 86,593.00
  • 2 - Intermediate Deputy (classified/non-exempt)
  • Wages – 46,000.00
  • ERE – 28,290.00 = 61.5% (FICA, PSRS, WC)
  • Health Ins – 7,458.00 (employee/dependant)
  • Total – 81,748.00
  • Subtotal – 163,496.00
  • Uniform Allowance
  • 720.00 – (annual per deputy)
  • Total – 3,600.00 (annual x 5)
  • Overtime
  • 1,397.44 - FY15/16 GF per person average (sworn classified/non-exempt)
  • Total – 6,987.20 (5 sworn classified/non-exempt)
  • Training
    • 1225.40 - FY15/16 GF per person average(sworn)
    • Total – 6,127.00 (5 sworn classified/non-exempt)
  • Body Armor
  • 700.00 (per unit every 5 yrs)
  • 140.00 (per unit annually)
  • Total – 700.00 (annually x 5 units)
  • Vehicle Operation
  • Annual- 17,820.00 (replace/maintenance/fuelper mile = $0.66 @ 27,000 miles annually)
  • Jet Pack – 480.00 annual (mobile computer)
  • Radio – 130.00 annual (fleet costs replacement)
  • Total – 18,430.00
  • Subtotal – 92,150.00
  • Ammunition
  • Training and Duty - 535.71 (per deputy annually)
  • Total – 2,678.55 (all calibers)
  • Annual Operating Cost Totals:
  • 330,780.00 (75% GIITEM salary/ERE/benefits)
  • 110,260.00(25% COCHISE salary/ERE/benefits)
  • 441,040.00(total salary/ERE’s/benefits)
  • 112,242.75(vehicle/training/OT/armor/ COCHISE)
  • 553,282.75 – (Total)
  • - 330,780.00 – (GIITEM FUNDS)
  • - 110,260.00 – (COCHISE GF VACANCY SAVINGS FUNDS)
  • 112,242.75 – Subtotal (COCHISE ANNUAL OPERATING FUNDS - new money)

Capital Expenses:
  • Vehicles
    • 89,960.00 – 2, SSV 4x4 Tahoe @ 44,980.00 ea. (state contract)
    • 85,260.00 – 2, PPV 4x2 Tahoe @ 42,630.00 ea. (state contract)
    • 40,750.00 – 1, K1500 4x4 crew cab P.U. @ 40,750.00 ea. (state contract)
    • Total – 215,970.00 (5 units) (Cochise funds – new money)
  • Equipment Issued (*asterisk indicates out of stock)
    • Motorola Portable Radio – 9,000.00 with attachments
    • Motorola Mobile Radio – 7,000.00 with attachments
    • Handgun – 1,100.00
    • Rifle – 950.00
    • Shotgun – 530.00
    • Panasonic Tablet - 8,500.00* (docking station, console, and all ancillary parts)
    • Taser – 1,200.00*
    • Road Spikes – 500.00*
    • Flashlight – 130.00* (with charger)
    • Badge – 95.00*
    • Recorder – 100.00*
    • Total 29,105.00 (per deputy)
    • -18,580.00 (in stock items)
    • Total 10,525.00 (per deputy)
    • Subtotal 52,625.00.00 (5 deputies) (Cochise funds - new money)
  • Capital Expense Totals:
  • 215,970.00 (vehicles)
  • 145,525.00 (equipment)
  • Total 361,495.00
  • -215,970.00 (vehicles in stock at Fleet)
  • -92,900.00 (equipment in stock items for 5 deputies)
  • Subtotal 52,625.00 (Cochise funds - new money)
  • Sum-Total:
  • 112,242.75 – (COCHISE ANNUAL OPERATING FUNDS) new money
  • 52,625.00 – (COCHISE CAPITAL EXPENSE FUNDS) new money
  • Total – 164,867.75 (first year) new money
  • 112,242.75 (following years annual operating expense - COCHISE FUNDS)


Attachments