Action 13.
Regular Board of Supervisors Meeting
Facilities
- Meeting Date:
- 12/06/2016
- Title:
- BDI budget increase to include addtional pipeline
- Submitted By:
- Nike Noack, Board of Supervisors
- Department:
- Board of Supervisors
Presentation:
No A/V Presentation
Recommendation:
Approve
Document Signatures:
BOS Signature Required
# of ORIGINALS
Submitted for Signature:
Submitted for Signature:
0
NAME
of PRESENTER:
of PRESENTER:
Nike Noack
TITLE
of PRESENTER:
of PRESENTER:
Financial Services Manager
Mandated Function?:
Not Mandated
Source of Mandate
or Basis for Support?:
or Basis for Support?:
Docket Number (If applicable):
Information
Agenda Item Text:
Approve an increase in the amount of $307,271 to the Bisbee Douglas International Airport (BDI) water system improvement budget to account for additional outer perimeter line replacement.
Background:
To date, the Board has approved $1,344,239 in repairs for the BDI water system. These repairs included water tower rehabilitation in the amount of $300,000, existing pipeline work in the amount of $801,239 and bypass pumping stations to provide water during system maintenance in the amount of $243,000. After a secondary review of the proposed design it was noted that a vital part of the system, the outer perimeter line, was neglected in the current phase. This additional pipeline provides appropriate circulation throughout the system and ensures that not only will the prison complex be afforded necessary water flow in the case of a fire, but that the East feed line which supplies Northrop Grumman's operations are also consistently operational.
Re-design of the water system repairs netted an increase to pipeline work in the amount of $307,271, but includes an additional 3,906 linear feet of pipeline work, additional fire hydrants, and associated work. Addressing these additional repairs now, rather than in the future will ensure longevity of the system and a cost savings due to increased maintenance and repair costs on an aging system.
Of the additional costs, only $65,271 will count toward the expenditure limit as DOC has agreed to pay for $242,000 up front to cover the costs of the bypass pumping stations during repairs. Additionally, DOC will repay 95% of total construction costs over 5 years through the water rate, leaving the Cochise County contribution at $82,475 of the total $1,649,510 in repairs.
It is the recommendation of the staff and our engineers that we facilitate all necessary repairs during this phase to ensure future cost savings. This will ensure we do not incur additional maintenance costs on the aging system, avoid contractor remobilization costs, and ensure longevity of our asset.
Re-design of the water system repairs netted an increase to pipeline work in the amount of $307,271, but includes an additional 3,906 linear feet of pipeline work, additional fire hydrants, and associated work. Addressing these additional repairs now, rather than in the future will ensure longevity of the system and a cost savings due to increased maintenance and repair costs on an aging system.
Of the additional costs, only $65,271 will count toward the expenditure limit as DOC has agreed to pay for $242,000 up front to cover the costs of the bypass pumping stations during repairs. Additionally, DOC will repay 95% of total construction costs over 5 years through the water rate, leaving the Cochise County contribution at $82,475 of the total $1,649,510 in repairs.
It is the recommendation of the staff and our engineers that we facilitate all necessary repairs during this phase to ensure future cost savings. This will ensure we do not incur additional maintenance costs on the aging system, avoid contractor remobilization costs, and ensure longevity of our asset.
Department's Next Steps (if approved):
If approved, staff will work with procurement to modify the existing scope of work and purchase order to ensure continuation of work to include additional line work.
Impact of NOT Approving/Alternatives:
If not approved, staff will continue to work on the original scope of repairs and patch outer perimeter line damages as needed.
To BOS Staff: Document Disposition/Follow-Up:
Notify staff of approval/disapproval so that contractor can be appropriately directed.
Fiscal Impact
- Fiscal Year:
- 2017
- One-time Fixed Costs? ($$$):
- 307,271
- Ongoing Costs? ($$$):
- County Match Required? ($$$):
- A-87 Overhead Amt? (Co. Cost Allocation $$$):
- Source of Funding?:
- Capital Projects Fund
Fiscal Impact & Funding Sources (if known):
95% of additional costs will be repaid through the water rate over the next 4 years, leaving half cent sales tax with an additional cost of $15,364 after repayment.