Action 12.
Regular Board of Supervisors Meeting
Facilities
- Meeting Date:
- 02/14/2017
- Title:
- Contract Award for the Willcox Service Center Renovation
- Submitted By:
- Terry Hudson, Procurement
- Department:
- Procurement
Presentation:
No A/V Presentation
Recommendation:
Approve
Document Signatures:
BOS Signature Required
# of ORIGINALS
Submitted for Signature:
Submitted for Signature:
2
NAME
of PRESENTER:
of PRESENTER:
Terry Hudson
TITLE
of PRESENTER:
of PRESENTER:
Procurement Director
Mandated Function?:
Not Mandated
Source of Mandate
or Basis for Support?:
or Basis for Support?:
Docket Number (If applicable):
Information
Agenda Item Text:
Approve the award of Invitation For Bids (IFB) 17-11-FAC-04 for the renovation of the Willcox Service Center to Mills Design Group, LLC, Chandler, Arizona in the amount of $529,504, tax included, without the add alternates to include an increase of $13,734 to the County portion of the project.
Background:
IFB No. 17-11-FAC-04 was prepared and released on November 17, 2016, the solicitation was advertised in the San Pedro Valley News on November 23 and 30, 2016. The IFB was also posted on the Public Purchase website, 262 contractors were notified. A per-bid job walk was held on December 7, 2016 with ten contractors attending. Six bid submittal were received by the solicitation closing date of January 11, 2017 at 3:00 p.m. a bid tabulation is attached.
Project includes $163,734 in renovations to the Justice Court. These renovations were originally approved as part of the decision package requests for 17/18 and allotted $100,000 from half cent sales tax and $50,000 from court enhancement funds. As a result, an additional $13,734 will be needed from half cent sales tax to accommodate the request.
Project includes $163,734 in renovations to the Justice Court. These renovations were originally approved as part of the decision package requests for 17/18 and allotted $100,000 from half cent sales tax and $50,000 from court enhancement funds. As a result, an additional $13,734 will be needed from half cent sales tax to accommodate the request.
Department's Next Steps (if approved):
Execute contract, obtain performance bond, payment bond and certificate of insurance. Issue notice to proceed, schedule and conduct per-construction meeting, monitor contractors performance.
Impact of NOT Approving/Alternatives:
Loss of donated funds and the Service Center will not be renovated.
To BOS Staff: Document Disposition/Follow-Up:
Construction contract will be hand carried to the Clerk of the Board when signed copies are received.
Fiscal Impact
- Fiscal Year:
- One-time Fixed Costs? ($$$):
- Ongoing Costs? ($$$):
- County Match Required? ($$$):
- A-87 Overhead Amt? (Co. Cost Allocation $$$):
- Source of Funding?:
Fiscal Impact & Funding Sources (if known):
The renovation project of the Willcox Service Center is funded by JP4 FY 16/17 budgeted funds and a donation from the Howard G. Buffett Foundation in the amount of $464,709.