Action 19.
Regular Board of Supervisors Meeting
Procurement
- Meeting Date:
- 08/09/2011
- Title:
- Aggregate and Concrete Crushing at County Located Pits
- Submitted By:
- Terry Hudson, Procurement
- Department:
- Procurement
Presentation:
No A/V Presentation
Recommendation:
Approve
Document Signatures:
BOS Signature Required
# of ORIGINALS
Submitted for Signature:
Submitted for Signature:
4
NAME
of PRESENTER:
of PRESENTER:
Dave Seward
TITLE
of PRESENTER:
of PRESENTER:
Procurement Director
Mandated Function?:
Federal or State Mandate
Source of Mandate
or Basis for Support?:
or Basis for Support?:
Docket Number (If applicable):
Agenda Item Text:
Approve rejection of all bids in response to Invitation for Bids No. IFB 11-49-HFP-04 and approve the award of Invitation for Bids No. IFB 11-54-HFP-04 for Aggregate and Concrete Crushing at various County located pits in the estimated amount of $300,000 for the period of August 1, 2011 through July 31, 2012 for the Highway and Floodplain Division.
Background:
The purpose of this bid is to provide crushed aggregate for various road maintenance projects performed by the Highway and Floodplain Division. IFB No. 11-49-HFP-04 was issued on May 5, 2011 and opened on May 26, 2011. During the evaluation process specification inaccuracies were discovered and it was determined all responses should be rejected and a new solicitation issued. IFB No. 11-54-HFP-04 was prepared and released on June 21, 2011. The bid was advertised in the San Pedro Valley News from June 26 through July 6, 2011. Bid notices were mailed to 48 bidders registered in the Procurement database and the bid was posted on the County Procurement website. Five bids were received by the IFB closing date and time of July 14, 2011, 4:00 p.m. The Procurement Department and Highway and Floodplain Division have evaluated all bids received in accordance with the bid specifications. The terms of the bid stated that the County’s intent was to make multiple awards as may be required considering geographical locations, price per ton and contractor mobilization time. The evaluation of bids and recommendation of award considered this criteria to determine the overall lowest costs. A bid tabulation is attached. Contracts will be issued based on the price per ton, contractor availability to mobilize and pit location to project site. Meridian Engineering Company is not being recommended because of higher per ton pricing. It is recommended that contracts be awarded to the four vendors, as follows:
AGE Contracting, Inc., Nogales, AZ
Maddux & Sons, Inc., Douglas, AZ
Harvey Trucking, Inc., Tucson, AZ
Bray Construction, Inc., Glendale, AZ
AGE Contracting, Inc., Nogales, AZ
Maddux & Sons, Inc., Douglas, AZ
Harvey Trucking, Inc., Tucson, AZ
Bray Construction, Inc., Glendale, AZ
Department's Next Steps (if approved):
Execute contracts. Process purchase orders as required. Monitor performance of contracts.
Impact of NOT Approving/Alternatives:
Procurement would be required to obtain quotes every time there was a need for crushed aggregate, which would result in possibly higher prices, delayed projects and additional workload for both the Procurement and Highway and Floodplain Division.
To BOS Staff: Document Disposition/Follow-Up:
Original contracts signed by contractors will be hand carried to Clerk of the Board.
Fiscal Impact
- Fiscal Year:
- One-time Fixed Costs? ($$$):
- Ongoing Costs? ($$$):
- County Match Required? ($$$):
- A-87 Overhead Amt? (Co. Cost Allocation $$$):
- Source of Funding?:
Fiscal Impact & Funding Sources (if known):
These expenditures are funded in the FY 2011-12, budget fund line #251-4010/4040-9-413.700 and approved in the FY 2011-12 annual work plan.