Consent 6.
Regular Board of Supervisors Meeting
Fleet & Heavy Fleet
- Meeting Date:
- 07/11/2017
- Title:
- IFB 17-35-FSD-02 BULK FUEL DELIVERY
- Submitted By:
- Crystal Hernandez, Procurement
- Department:
- Procurement
Presentation:
No A/V Presentation
Recommendation:
Approve
Document Signatures:
BOS Signature Required
# of ORIGINALS
Submitted for Signature:
Submitted for Signature:
1
NAME
of PRESENTER:
of PRESENTER:
Maria (Lupita) Morales
TITLE
of PRESENTER:
of PRESENTER:
Senior Buyer
Mandated Function?:
Not Mandated
Source of Mandate
or Basis for Support?:
or Basis for Support?:
Docket Number (If applicable):
Information
Agenda Item Text:
Approve the award of Invitation for Bids (IFB) No.17-35-FSD-02 for Bulk Fuel Delivery (Diesel & Unleaded) to Senergy Petroleum in the estimated amount of $1,608,250 for the period of July 11, 2017 through June 30, 2018 for the Fleet Services Management Department for a one year period with a four year automatic renewal option.
Background:
The purpose of this bid is to provide Bulk Fuel delivered to storage tanks at fueling sites located at Benson, Bisbee, Douglas, Elfrida and Willcox Road Yards and the Western Regional Landfill. The fuel is used by the Highway & Floodplain, Regional Landfill, Facilities Management, and Light & Heavy Fleet Management Departments.
IFB No. 17-35-FSD-02 was prepared and released May 11th, 2017. The bid was advertised in the Arizona Range News from May 17-24, 2017 and posted on the County and Public Purchase websites. Twenty six vendors accessed the IFB. Four bids were received by the IFB closing date and time of June 8th, 2017, 4:00 P.M. A bid tabulation is attached.
Bid pricing quoted is based on the vendor's markup for fuel delivered to each location based on the Oil Price Information Service (OPIS) weekly reported published rack price for Tucson, based on the preceding Thursday's weekly report, plus or minus the vendor margin. Bid pricing was requested on a "keep full" basis.
The new contract will incorporate the installation of fuel tank monitors.
IFB No. 17-35-FSD-02 was prepared and released May 11th, 2017. The bid was advertised in the Arizona Range News from May 17-24, 2017 and posted on the County and Public Purchase websites. Twenty six vendors accessed the IFB. Four bids were received by the IFB closing date and time of June 8th, 2017, 4:00 P.M. A bid tabulation is attached.
Bid pricing quoted is based on the vendor's markup for fuel delivered to each location based on the Oil Price Information Service (OPIS) weekly reported published rack price for Tucson, based on the preceding Thursday's weekly report, plus or minus the vendor margin. Bid pricing was requested on a "keep full" basis.
The new contract will incorporate the installation of fuel tank monitors.
Department's Next Steps (if approved):
Execute contract. Monitor contract performance.
Impact of NOT Approving/Alternatives:
County departments would be required to fuel County vehicles at retail outlets at a much higher cost.
To BOS Staff: Document Disposition/Follow-Up:
Contract will be hand carried to the Clerk of the Board for signatures.
Fiscal Impact
- Fiscal Year:
- One-time Fixed Costs? ($$$):
- Ongoing Costs? ($$$):
- County Match Required? ($$$):
- A-87 Overhead Amt? (Co. Cost Allocation $$$):
- Source of Funding?:
Fiscal Impact & Funding Sources (if known):
These purchases are funded as follows:
Diesel
600-1710-1730-412.700 - $343,750
600-1710-1740-412.700 - $582,000
Unleaded
109-1750-9-412.750 - $682,500
Diesel
600-1710-1730-412.700 - $343,750
600-1710-1740-412.700 - $582,000
Unleaded
109-1750-9-412.750 - $682,500