Consent 15.
Regular Board of Supervisors Meeting
Procurement
- Meeting Date:
- 08/09/2011
- Title:
- Purchase and Installation of Generator
- Submitted By:
- Dave Seward, Procurement
- Department:
- Procurement
Presentation:
No A/V Presentation
Recommendation:
Approve
Document Signatures:
BOS Signature Required
# of ORIGINALS
Submitted for Signature:
Submitted for Signature:
2
NAME
of PRESENTER:
of PRESENTER:
N/A
TITLE
of PRESENTER:
of PRESENTER:
N/A
Mandated Function?:
Federal or State Mandate
Source of Mandate
or Basis for Support?:
or Basis for Support?:
Docket Number (If applicable):
Agenda Item Text:
Approve the award of Invitation for Bids (IFB) No. 11-39-FAC-03 for the purchase and installation of a generator from AJP Electric in the amount of $58,585.00.
Background:
IFB No. 11-39-FAC-03 was released on June 14, 2011. The bid was advertised in the San Pedro Valley News on June 22 & 29, 2011 and posted on the County website. Bid notices were mailed to eighteen (18) vendors. A pre-bid meeting was held at the job site on July 13, 2011. Four bids were received prior to the bid due date and time of July 26, 2011 at 4:00 p.m. as follows:
AJP Electric, Phoenix, AZ $58,585.00
Castro Electric, Sierra Vista, AZ $63,820.00
Gilbert Electric, Tucson, AZ $64,648.00
Sabino Electric, Tuscon, AZ $69,993.00
AJP is the lowest responsive and responsible bidder meeting all the requirements of the bid.
AJP Electric, Phoenix, AZ $58,585.00
Castro Electric, Sierra Vista, AZ $63,820.00
Gilbert Electric, Tucson, AZ $64,648.00
Sabino Electric, Tuscon, AZ $69,993.00
AJP is the lowest responsive and responsible bidder meeting all the requirements of the bid.
Department's Next Steps (if approved):
Sign contract, issue purchase order, coordinate delivery and installation.
Impact of NOT Approving/Alternatives:
There will be no back up generator to power the jail and Sheriff’s office should the existing generator fail.
To BOS Staff: Document Disposition/Follow-Up:
Contracts signed by vendor will be hand carried to the Clerk of the Board.
Fiscal Impact
- Fiscal Year:
- One-time Fixed Costs? ($$$):
- Ongoing Costs? ($$$):
- County Match Required? ($$$):
- A-87 Overhead Amt? (Co. Cost Allocation $$$):
- Source of Funding?:
Fiscal Impact & Funding Sources (if known):
This item was budgeted as a decision package in Activity 1860 in FY 10/11.