Consent 10.
Regular Board of Supervisors Meeting
Fleet & Heavy Fleet
- Meeting Date:
- 11/15/2011
- Title:
- Award of Bid for Fleet Vehicles
- Submitted By:
- Dave Seward, Procurement
- Department:
- Procurement
Presentation:
No A/V Presentation
Recommendation:
Approve
Document Signatures:
BOS Signature NOT Required
# of ORIGINALS
Submitted for Signature:
Submitted for Signature:
0
NAME
of PRESENTER:
of PRESENTER:
N/A
TITLE
of PRESENTER:
of PRESENTER:
N/A
Mandated Function?:
Federal or State Mandate
Source of Mandate
or Basis for Support?:
or Basis for Support?:
Docket Number (If applicable):
Agenda Item Text:
Approve the award of Invitation for Bids (IFB) No. 12-07-FMD-04 to Courtesy Chevrolet, Sands Chevrolet and O’Rielly Chevrolet for the purchase of six vehicles for the Fleet Management Department in the amount of $124,643.75 plus applicable sales tax.
Background:
IFB No. 12-07-FMD-04 was released on October 4, 2011. The Bid was advertised in the Arizona Range News on October 12-19, 2011 and posted on the County website. Bid notices were mailed to 20 vendors. Four bids were received prior to the bid closing date and time of October 27, 2011 at 4:00 p.m. One bid, from Watson Chevrolet in Tucson, was delivered late and rejected. A bid tabulation is attached which references Courtesy Chevrolet, Sands Chevrolet and O’Rielly Chevrolet as the lowest responsive and responsible bidders meeting all requirements of the bid.
Department's Next Steps (if approved):
Issue Purchase orders. Inspect vehicles upon delivery.
Impact of NOT Approving/Alternatives:
The impact of not approving would result in having to retain current vehicles that have reached their life cycle resulting in a significant increase in maintenance and repair costs.
To BOS Staff: Document Disposition/Follow-Up:
No action required.
Fiscal Impact
- Fiscal Year:
- One-time Fixed Costs? ($$$):
- Ongoing Costs? ($$$):
- County Match Required? ($$$):
- A-87 Overhead Amt? (Co. Cost Allocation $$$):
- Source of Funding?:
Fiscal Impact & Funding Sources (if known):
The Fleet Management Department has budgeted sufficiently for these expenditures in the FY 2011-12 budget.