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Action 13.

Regular Board of Supervisors Meeting

Procurement

Meeting Date:: 02/11/2020
Title:: Approval of 5 year contract with IronHawk Elevator LLC for Elevator Inspection and Maintenance
Submitted By:: Anne Coppola, Procurement
Department:: Procurement

Presentation:

No A/V Presentation

Recommendation:

Approve

Document Signatures:

BOS Signature Required

# of ORIGINALS
Submitted for Signature:

NAME
of PRESENTER:

Henry Meraz & Anne Coppola

TITLE
of PRESENTER:

Facilities Director/Contracts Administrator

Mandated Function?:

Federal or State Mandate

Source of Mandate
or Basis for Support?:

ADOSH and NFPA

Docket Number (If applicable):

Information

Agenda Item Text:

Approve a 5 year contract with IronHawk Elevator LLC for the Inspection and Maintenance of the elevators throughout Cochise County, in the amount of $86,070 ($68,220 per year plus $17,850 one time cost for five-year full load test), effective February 11, 2020.

Background:

The Facilities Department requested that the Procurement Department procure services for the Inspection, Maintenance and Repair of the elevators throughout Cochise County. The Procurement Department released a Request for Proposal (RFP) to the public on September 18, 2019 with a closing date of October 10, 2019. One vendor submitted a proposal for this solicitation, IronHawk Elevator LLC. The Procurement Office negotiated pricing with IronHawk on their hours of straight time and their over time hours. IronHawk agreed to the County's proposed pricing and resubmitted their pricing proposal to reflect the changes. IronHawk's proposed service and pricing is fair and reasonable for the County.

This contract will allow the County to retain a single contractor for the duration of 5-years, acting as a blanket for all inspections, maintenance and if any repairs are needed on the elevators throughout Cochise County.

Within this 5 year period, if any large projects are identified, they will be negotiated with the vendor on a proposed scope of work from the County to the Contractor, and shall be determined to be fair and reasonable in order to be approved by the Board, if found to be over $30,000.00 per Cochise County Procurement Policy, section 17.8, "Equipment, Goods, and Services Change Orders."

Department's Next Steps (if approved):

Issue contract and Purchase Order (PO ) to IronHawk Elevator LLC which will allow them to start work.

Impact of NOT Approving/Alternatives:

The elevator Inspection and Maintenance will go out of compliance and the County which will be noted by any City, State, Federal Inspectors.

To BOS Staff: Document Disposition/Follow-Up:

Please sign 20-14-FAC-03 Offer Acceptance Award Letter and provide one (1) copy to the Procurement Department, ATTN: Anne Coppola

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