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Action 15.

Regular Board of Supervisors Meeting

Public Works

Meeting Date:: 10/13/2020
Title:: Approval of 5 year contract with Firmatek LLC for Quarterly Aerial Density Landfill Analysis Services
Submitted By:: Anne Coppola, Procurement
Department:: Procurement

Presentation:

No A/V Presentation

Recommendation:

Approve

Document Signatures:

BOS Signature Required

# of ORIGINALS
Submitted for Signature:

NAME
of PRESENTER:

Marty Haverty

TITLE
of PRESENTER:

Public Works Director

Mandated Function?:

Not Mandated

Source of Mandate
or Basis for Support?:

Docket Number (If applicable):

Information

Agenda Item Text:

Approve Contract 21-06-SWD-01 with Firmatek, LLC for Quarterly Density Landfill Analysis Services at the Cochise County Landfill, in the amount of $60,000, effective October 13, 2020 through October 12, 2021, with 4 additional annual renewal options.

Background:

The Solid Waste Department requested that the Procurement Department procure services for Quarterly Density Landfill Analysis at the Cochise County Landfill.

The Procurement Department released a Request for Proposal (RFP) to the public on August 5, 2020, with a closing date of August 20, 2020.

Six vendors submitted proposals for this solicitation. All solicitations were evaluated by an evaluation committee comprised of County Solid Waste, Public Works, and Procurement employees. Firmatek LLC was the winning bidder.

This contract will allow the County to retain a single contractor for the duration of 5 years to provide the landfill analysis services for Cochise County Solid Waste.

Department's Next Steps (if approved):

Issue Contract and Purchase Order (PO) to Firmtek LLC which will allow them to start work.

Impact of NOT Approving/Alternatives:

The landfill depth and space will not be measured, therefore the County Solid Waste Department will not be able to determine how much density of the space is being utilized.

This analysis allows Solid Waste the information needed to determine when landfill cells are reaching capacity and when a new cell might need to be opened.

To BOS Staff: Document Disposition/Follow-Up:

Please sign 21-06-SWD-01 Offer Acceptance Award Letter and provide one (1) copy to the Procurement Department, ATTN: Anne Coppola

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