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Action 16.

Regular Board of Supervisors Meeting

Facilities

Meeting Date:: 12/15/2020
Title:: Approval of 5 year contract with Selected Vendors within Cochise County for Electrician Services
Submitted By:: Anne Coppola, Procurement
Department:: Procurement

Presentation:

No A/V Presentation

Recommendation:

Approve

Document Signatures:

BOS Signature Required

# of ORIGINALS
Submitted for Signature:

NAME
of PRESENTER:

Henry Meraz

TITLE
of PRESENTER:

Facilities Director

Mandated Function?:

Not Mandated

Source of Mandate
or Basis for Support?:

Docket Number (If applicable):

Information

Agenda Item Text:

Approve Contract 21-12-FAC-01 for Electrician Services for Multiple Vendors located within Cochise County, with Conklin Electric, Sierra Vista Electric, Southwest Systems Engineering and Tim's Electric, effective December 15, 2020 through December 14, 2021, with 4 one-year renewal options.

Background:

The Facilities Department requested that the Procurement Department identify contractors located throughout Cochise County that could provide Electrician Services.

The Procurement Department released a Request for Proposal (RFP) to the public on October 7, 2020, with a closing date of October 22, 2020.

Four vendors submitted proposals for this solicitation. All proposing vendors were deemed qualified to fulfill the needs of providing Electrician services for the County.

This contract with allow the County to utilize multiple vendors located throughout the County in order to provide Electrician services dependent on project location and needs.

Department's Next Steps (if approved):

Issue Contracts to the selected vendors.

Impact of NOT Approving/Alternatives:

The Facilities Department and/or Procurement would be required to obtain quotes every time there is a need for Electrician Services, which would result in possibly higher prices as this contract establishes pricing for each year of the contract.It could also add lead time to any project that needs completion.

To BOS Staff: Document Disposition/Follow-Up:

Please sign 21-12-FAC-01 Offer Acceptance Award Letter and provide one (1) copy to the Procurement Department, ATTN: Anne Coppola

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