Approve purchase of heavy equipment replacements for the Public Works Department, Solid Waste and Highways Divisions, in the total amount of $1,455,483, as appropriated in the Fiscal Year 2021-22 budget.

The Heavy Fleet Division of Public Works manages the capital accounts for replacing machinery for both the Solid Waste Division and Highways Division. These equipment replacements were budgeted and approved in this fiscal years budget process for both Divisions. The total cost of the purchases will be $1,455,483 for both divisions.  The proposed purchase plan is as follows:

1. We will expend $832,586.24 to replace our 2012 compactor with 16,000 hours on the hour meter.  We have pushed this beyond the life expectancy of 10,000 hours.  We will then utilize the 2012 compactor as a back-up to the new unit and auction the current back-up compactor.

2. We will expend $138,000 to replace our 2010 908-loader used at the Sierra Vista Transfer Station.  The unit to be replaced has 14,500 hours on the hour meter which is well beyond the projected useful life of 10,000 hours.  We will then auction the unit current in use.

3. We will expend $141,864 to purchase a replacement haul truck (transport/semi).  We do not plan to auction the vehicle replaced but intend to use it in a back-up role.

4. We will replace two tractors/mowers for the Highway Division at a cost of $171,517 each or $343,033.  We will not auction the replaced units, but will extend their life further in a back-up role.

Expenditures for the Solid Waste Equipment Replacements will total $1,112,450.24.
Expenditures for the Highways Equipment Replacement will total $343,033.
 

With the Board of Supervisor's approval, the Department will move forward with issuing purchase orders to the vendors so that Procurement can place the orders with manufacturers.

If not approved, the Heavy Fleet Division will incur maintenance costs that quickly exceed the price of new equipment.

At this time, we are only seeking approval to expend approved budgeted funds.