Action 15.
Regular Board of Supervisors Meeting
Fleet & Heavy Fleet
- Meeting Date:
- 09/28/2021
- Title:
- Approval of Light Fleet vehicle replacements.
- Submitted By:
- Marty Haverty, Public Works
- Department:
- Public Works
Presentation:
No A/V Presentation
Recommendation:
Approve
Document Signatures:
BOS Signature NOT Required
# of ORIGINALS
Submitted for Signature:
Submitted for Signature:
0
NAME
of PRESENTER:
of PRESENTER:
Marty Haverty
TITLE
of PRESENTER:
of PRESENTER:
Director, Public Works Department
Mandated Function?:
Not Mandated
Source of Mandate
or Basis for Support?:
or Basis for Support?:
Docket Number (If applicable):
Information
Agenda Item Text:
Approve purchase of replacement vehicles for the Light Fleet Division in the total amount of $523,641.76, as appropriated in the Fiscal Year 2021-22 budget.
Background:
The Light Fleet Division of Public Works manages the capital replacement account to ensure the timely rotation of vehicles that have reached the end of their useful life from the fleet. Each department within the county contributes to the replacement fund on a per mile cost basis which differs depending upon the type and cost of the vehicle to be replaced. The program is set up and administered to ensure that we always have the available replacement funds in a timely manner. The proposed replacement vehicles have been budgeted in this year's budget, which was already approved by the BOS.
Vehicles to be replaced are listed below:
The second cost column which totals $72,860 is for "upfits" to these newly acquired vehicles to ensure all CCSO vehicles are ready when they arrive in Bisbee.
Vehicles to be replaced are listed below:
| DEPT # | VEHICLE # | Model | Yrly use | Life Miles | Repl Miles | Unit Cost | Upfits |
| IT | 00001-0274 | 08 K-2500 Ext Cab | 20,150 | 160,700 | 180,000 | $ 39,661.63 | $ 1,000.00 |
| Dev Se | 00001-0169 | 2011 Colorado 2WD | 24,653 | 171,105 | 180,000 | $ 24,830.48 | $ 1,000.00 |
| CCSO | 00001-0348 | 2012 K-1500 Crew | 14,387 | 162,559 | 180,000 | $ 38,145.10 | $ 4,084.95 |
| CCSO | 00001-0614 | 2015 K-2500 Crew | 28,274 | 138,042 | 180,000 | $ 38,853.59 | $ 4,084.95 |
| CCSO | 00001-0615 | 2015 K-2500 Crew | 31,083 | 140,269 | 180,000 | $ 38,853.59 | $ 4,084.95 |
| CCSO | 00001-0650 | 2015 K-2500 Crew | 27,252 | 154,343 | 180,000 | $ 38,837.23 | $ 8,174.79 |
| CCSO | 00001-660 | 2015 K-1500 Crew | 28,060 | 139,533 | 160,000 | $ 35,382.78 | $ 8,174.79 |
| CCSO | 00001-0683 | 2014 Tahoe 2WD | 21,978 | 131,158 | 160,000 | $ 39,106.58 | $ 10,564.00 |
| CCSO | 00001-0696 | 2014 Tahoe 2WD | 34,914 | 129,437 | 160,000 | $ 39,106.58 | $ 10,564.00 |
| CCSO | 00001-0697 | 2014 Tahoe 2WD | 23,989 | 139,793 | 160,000 | $ 39,106.58 | $ 10,564.00 |
| CCSO | 00001-0698 | 2014 Tahoe 2WD | 26,247 | 142,525 | 160,000 | $ 39,106.58 | $ 10,564.00 |
| Lib | 00001-0041 | 2015 Express Van | 36,826 | 166,154 | 180,000 | $ 39,791.04 | |
| Sub Total | $450,781.76 | $72,860.00 | |||||
| Total | $523,641.76 |
The second cost column which totals $72,860 is for "upfits" to these newly acquired vehicles to ensure all CCSO vehicles are ready when they arrive in Bisbee.
Department's Next Steps (if approved):
With approval, the Light Fleet Division will generate a Purchase Order and work with Procurement to complete the purchase.
Impact of NOT Approving/Alternatives:
The auto industry is having issues with the supply chain at this time and delays for delivery are expected even if approved. This creates an issue when replacing CCSO (pursuit) vehicles that are close to the standard of 160,000 miles for end of life. If delays are apparent we will decrease the service intervals for those vehicles so that we can provide preventative maintenance on them more frequently.
If not approved the county will incur costs in repair and maintenance that far exceed the cost of a new vehicle, in addition to increasing risk to all with an aging CCSO patrol fleet.
If not approved the county will incur costs in repair and maintenance that far exceed the cost of a new vehicle, in addition to increasing risk to all with an aging CCSO patrol fleet.
To BOS Staff: Document Disposition/Follow-Up:
Public Works staff is only seeking approval to expend funds that have been approved in the budget process.
Fiscal Impact
- Fiscal Year:
- 2022
- One-time Fixed Costs? ($$$):
- $523,641.76
- Ongoing Costs? ($$$):
- N/C to Current
- County Match Required? ($$$):
- No
- A-87 Overhead Amt? (Co. Cost Allocation $$$):
- N/A
- Source of Funding?:
- See Below
Fiscal Impact & Funding Sources (if known):
This purchase is budgeted and will be expended from 109-160-9-454.100 (Motor Vehicles Replacement) Current Account Balance $725,000.
No change to ongoing costs since these are replacement vehicles.
No change to ongoing costs since these are replacement vehicles.
Attachments
No file(s) attached.