Action 17.
Regular Board of Supervisors Meeting
Finance
- Meeting Date:
- 09/13/2022
- Title:
- Interfund Transfer Request for Radio Maintenance Reimbursement
- Submitted By:
- Daniel Duchon, Finance
- Department:
- Finance
Presentation:
No A/V Presentation
Recommendation:
Approve
Document Signatures:
BOS Signature Required
# of ORIGINALS
Submitted for Signature:
Submitted for Signature:
2
NAME
of PRESENTER:
of PRESENTER:
Daniel S. Duchon
TITLE
of PRESENTER:
of PRESENTER:
Budget Manager
Mandated Function?:
Not Mandated
Source of Mandate
or Basis for Support?:
or Basis for Support?:
Docket Number (If applicable):
Information
Agenda Item Text:
Approve an interfund transfer of $159,832.22 from the Southeastern Arizona Communications (SEACOM) Fund (Fund 216) to the IT Capital Fund (Fund 450), from grant funding for radio maintenance.
Background:
In August 2022, the Emergency Management Department received $159,832.22 in grant funding for Motorola Radio Maintenance from the Emergency Management Performance Grant (EMPG). However, the grant application was from 2020, and the Fiscal Year has closed. Further, as a SEACOM expense, the revenue was posted in Fund 216 (SEACOM pass through fund), which has already paid the expense. The $159,832.22 should actually be placed in the IT Capital Fund (Fund 450).
Due to the delayed timing in receiving the funds, the closing of the fiscal year, and the fact the expense has already been paid - an interfund transfer is requested to move the $159.832.22 from the SEACOM Fund to the IT Capital Fund.
In the future, radio maintenance grant reimbursements will be posted in the appropriate fund at the time they are received.
Due to the delayed timing in receiving the funds, the closing of the fiscal year, and the fact the expense has already been paid - an interfund transfer is requested to move the $159.832.22 from the SEACOM Fund to the IT Capital Fund.
In the future, radio maintenance grant reimbursements will be posted in the appropriate fund at the time they are received.
Department's Next Steps (if approved):
Budget will execute interfund transfer.
Impact of NOT Approving/Alternatives:
Funds will be left in Fund 216. Fund 216 is a pass through, so funds should not be left there.
To BOS Staff: Document Disposition/Follow-Up:
Minutes to budget.
Fiscal Impact
- Fiscal Year:
- FY23
- One-time Fixed Costs? ($$$):
- 159832.22
- Ongoing Costs? ($$$):
- 0
- County Match Required? ($$$):
- 0
- A-87 Overhead Amt? (Co. Cost Allocation $$$):
- 0
- Source of Funding?:
- Grant
Fiscal Impact & Funding Sources (if known):
Interfund transfer of $159,832.22 from Fund 216 to Fund 450.
Attachments
No file(s) attached.