Consent 8.
Regular Board of Supervisors Meeting
Heavy Fleet
- Meeting Date:
- 04/10/2012
- Title:
- Contract Renewal - Heavy Equipment Rental
- Submitted By:
- Dave Seward, Procurement
- Department:
- Procurement
Presentation:
No A/V Presentation
Recommendation:
Approve
Document Signatures:
BOS Signature NOT Required
# of ORIGINALS
Submitted for Signature:
Submitted for Signature:
0
NAME
of PRESENTER:
of PRESENTER:
N/A
TITLE
of PRESENTER:
of PRESENTER:
N/A
Mandated Function?:
Federal or State Mandate
Source of Mandate
or Basis for Support?:
or Basis for Support?:
Docket Number (If applicable):
Information
Agenda Item Text:
Approve the renewal of Contract No. 11-34-HFM-04 for Heavy Equipment Rental to various vendors in the not to exceed amount of $85,000 for the period of April 1, 2012 through March 31, 2013 for the Heavy Fleet Management Department.
Background:
On March 15, 2011 the Board of Supervisors approved the award of Invitation for Bids No. 11-34-HFM-04 for the rental of heavy equipment. This will be the first renewal of Contract No. 11-34-HFM-04. The various vendors have agreed to hold their pricing firm for the contract renewal period except Volvo Rents who has requested a slight increase in their rental rates. The Heavy Fleet Management Department is satisfied with the services provided by the vendors who were awarded contracts:
RSC Equipment Rental, Inc., Scottsdale, AZ
Hertz Equipment Rental Corp., Tucson, AZ
ECCO Equipment Corp., Phoenix, AZ
B&B Equipment Rental, Tucson, AZ
Empire Machinery, Tucson, AZ
Volvo Rents, Tucson, AZ
Tucson Tractor Co., Tucson, AZ
H&E Equipment Services, Tucson, AZ
Road Machinery Phoenix, AZ
Neff Rental Tucson, AZ
Sunbelt Rentals Inc., Fort Mills, SC
United Rentals, Tucson AZ
Earhart Equipment Corp., Tucson, AZ
RSC Equipment Rental, Inc., Scottsdale, AZ
Hertz Equipment Rental Corp., Tucson, AZ
ECCO Equipment Corp., Phoenix, AZ
B&B Equipment Rental, Tucson, AZ
Empire Machinery, Tucson, AZ
Volvo Rents, Tucson, AZ
Tucson Tractor Co., Tucson, AZ
H&E Equipment Services, Tucson, AZ
Road Machinery Phoenix, AZ
Neff Rental Tucson, AZ
Sunbelt Rentals Inc., Fort Mills, SC
United Rentals, Tucson AZ
Earhart Equipment Corp., Tucson, AZ
Department's Next Steps (if approved):
Process purchase orders as needed. Monitor performance of contracts.
Impact of NOT Approving/Alternatives:
Procurement would be required to obtain quotes every time there was a need for heavy equipment rental which would most likely result in higher rental prices and additional workload for both the Procurement and Heavy Fleet Management Departments.
To BOS Staff: Document Disposition/Follow-Up:
No action required.
Fiscal Impact
- Fiscal Year:
- One-time Fixed Costs? ($$$):
- Ongoing Costs? ($$$):
- County Match Required? ($$$):
- A-87 Overhead Amt? (Co. Cost Allocation $$$):
- Source of Funding?:
Fiscal Impact & Funding Sources (if known):
Heavy Fleet Management has budgeted $5,000.00 from fund line 600-1710-1730-428.900 and $80,000.00 from 600-1710-1740-428.900 for expenditures for the contract period of April 1, 2012 through March 31, 2013
Attachments
No file(s) attached.