Action 3.
Special Board of Supervisors Meeting
Board of Supervisors
- Meeting Date:
- 09/06/2012
- Title:
- Award of Contract - Gleeson Road Improvements Project
- Submitted By:
- Dave Seward, Procurement
- Department:
- Procurement
Presentation:
No A/V Presentation
Recommendation:
Approve
Document Signatures:
BOS Signature Required
# of ORIGINALS
Submitted for Signature:
Submitted for Signature:
2
NAME
of PRESENTER:
of PRESENTER:
Dave Seward
TITLE
of PRESENTER:
of PRESENTER:
Dave Seward
Mandated Function?:
Federal or State Mandate
Source of Mandate
or Basis for Support?:
or Basis for Support?:
Docket Number (If applicable):
Information
Agenda Item Text:
Approve the award of Invitation for Bids (IFB) No. 13-01-HFP-04 for the Gleeson Road Improvements Project for Community Development to D. Fenn Enterprises, Inc. in the amount of $445,722.
Background:
The scope of this project is to provide all material, labor and equipment required to improve two road miles of Gleeson Road from a dirt primitive road to an all weather chip seal road. The Engineer’s estimate for this project was $400,000. This project is located in eastern Cochise County, approximately eleven miles west of State Highway 191.
IFB No. 13-01-HFP-04 was prepared and released on July 17, 2012. The bid was advertised in the San Pedro Valley News July 18 -25, 2012. Bid notices were mailed to 88 Contractor’s registered in the Procurement database, and the bid was posted on the County Procurement website. An on-site job walk/per-bid meeting was held on August 12, 2012. Eight bids were received by the IFB closing date and time of August 23, 2012 at 3:00 p.m. The recommendation is to award bid alternate no. 2 and bid alternate no. 4. Attached is a copy of the bid tabulation.
IFB No. 13-01-HFP-04 was prepared and released on July 17, 2012. The bid was advertised in the San Pedro Valley News July 18 -25, 2012. Bid notices were mailed to 88 Contractor’s registered in the Procurement database, and the bid was posted on the County Procurement website. An on-site job walk/per-bid meeting was held on August 12, 2012. Eight bids were received by the IFB closing date and time of August 23, 2012 at 3:00 p.m. The recommendation is to award bid alternate no. 2 and bid alternate no. 4. Attached is a copy of the bid tabulation.
Department's Next Steps (if approved):
Execute Contract. Obtain required bonds and certificates of insurance. Issue Notice to Proceed. Manage construction of project to include inspections and payments of invoices.
Impact of NOT Approving/Alternatives:
An additional two (2) miles of Gleeson Road will not be improved from a native surface to chip sealed surface.
To BOS Staff: Document Disposition/Follow-Up:
Contracts will be hand carried to Katie Howard when signed by contractor.
Fiscal Impact
- Fiscal Year:
- One-time Fixed Costs? ($$$):
- Ongoing Costs? ($$$):
- County Match Required? ($$$):
- A-87 Overhead Amt? (Co. Cost Allocation $$$):
- Source of Funding?:
Fiscal Impact & Funding Sources (if known):
This project is budgeted for in FY 2012-13 in fund line 251-4010-9-491.100.