Consent 10.
Regular Board of Supervisors Meeting
Fleet & Heavy Fleet
- Meeting Date:
- 04/09/2013
- Title:
- Renewal of Contract for Heavy Equipment Rentals
- Submitted By:
- Dave Seward, Procurement
- Department:
- Procurement
Presentation:
No A/V Presentation
Recommendation:
Approve
Document Signatures:
BOS Signature NOT Required
# of ORIGINALS
Submitted for Signature:
Submitted for Signature:
0
NAME
of PRESENTER:
of PRESENTER:
N/A
TITLE
of PRESENTER:
of PRESENTER:
N/A
Mandated Function?:
Federal or State Mandate
Source of Mandate
or Basis for Support?:
or Basis for Support?:
Docket Number (If applicable):
Information
Agenda Item Text:
Approve the renewal of Contract 11-34-HFM-04 for Heavy Equipment Rentals to various vendors in the not to exceed amount of $96,000 for the period of April 1, 2013 through March 31, 2014 for the Fleet Management Department.
Background:
On March 15, 2011 the Board of Supervisors approved the award of Invitation for Bids No. 11-34-HFM-04 for the rental of heavy equipment. This will be the second renewal of Contract No. 11-34-HFM-04. Some vendors have agreed to hold their pricing firm or offered slight decreases for the contract renewal period. B&B Equipment Rental and Volvo Rents have requested slight increases in their rental rates. Neff Rentals is offering State contract pricing and H&E Equipment Services has decided not to renew for a second term. The Heavy Fleet Management Department is satisfied with the services provided by the vendors who were awarded contracts as follows:
ECCO Equipment Rental Corp., Tucson, AZ
B&B Equipment Rental, Tucson, AZ
Empire Machinery, Tucson, AZ
Volvo Rents, Tucson, AZ
*Titan Machinery, Tucson, AZ
Sunbelt Rentals, Inc., Fort Mills, SC
*United Rentals, Tucson, AZ
Earhart Equipment Corp., Tucson, AZ
Neff Rentals, Tucson, AZ
*Titan Rentals bought out Tucson Tractor and United Rentals merged with RSC during the previous contract period
ECCO Equipment Rental Corp., Tucson, AZ
B&B Equipment Rental, Tucson, AZ
Empire Machinery, Tucson, AZ
Volvo Rents, Tucson, AZ
*Titan Machinery, Tucson, AZ
Sunbelt Rentals, Inc., Fort Mills, SC
*United Rentals, Tucson, AZ
Earhart Equipment Corp., Tucson, AZ
Neff Rentals, Tucson, AZ
*Titan Rentals bought out Tucson Tractor and United Rentals merged with RSC during the previous contract period
Department's Next Steps (if approved):
Process purchase orders. Monitor performance of contracts.
Impact of NOT Approving/Alternatives:
Procurement would be required to obtain quotes every time there was a need for heavy equipment rental which would most likely result in higher rental prices and additional workload for both Procurement and Fleet Management Departments.
To BOS Staff: Document Disposition/Follow-Up:
No action required.
Fiscal Impact
- Fiscal Year:
- One-time Fixed Costs? ($$$):
- Ongoing Costs? ($$$):
- County Match Required? ($$$):
- A-87 Overhead Amt? (Co. Cost Allocation $$$):
- Source of Funding?:
Fiscal Impact & Funding Sources (if known):
Fleet Management Has budgeted $11,000 in fund line 600-1700-1730-428.900 and $80,000 in fund line 600-1710-1740-428.900 for these expenditures.
Attachments
No file(s) attached.