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Action   12.
Regular Board of Supervisors Meeting
Fleet & Heavy Fleet
Meeting Date:
05/21/2013
Approve Contract Renewal for Bulk Diesel & Unleaded Fuel
Submitted By:
Dave Seward, Procurement
Department:
Procurement
Presentation:
No A/V Presentation
Recommendation:
Approve
Document Signatures:
BOS Signature NOT Required
# of ORIGINALS
Submitted for Signature:
0
NAME
of PRESENTER:
David Seward
TITLE
of PRESENTER:
Procurement Director
Mandated Function?:
Federal or State Mandate
Source of Mandate
or Basis for Support?:
Docket Number (If applicable):

Information

Agenda Item Text:

Approve the renewal of Contract No. IFB 12-22-HFM-04 for Bulk Fuel (diesel & unleaded) to Union Distributing in the estimated amount of $2,212,088 for the period of June 21, 2013 through June 11, 2014 for the Fleet Management Department.

Background:

This will be the first renewal of Contract No. IFB 12-22-HFM-04 approved by the Board of Supervisors on June 12, 2012. Union Distributing has agreed to the renewal at the same pricing and terms.

Department's Next Steps (if approved):

Process purchase orders and monitor contract performance.

Impact of NOT Approving/Alternatives:

Procurement would be required to obtain quotes every time there was a requirement for bulk fuel resulting in higher prices and additional workload for both the Procurement and Fleet Management Departments.

To BOS Staff: Document Disposition/Follow-Up:

No Action Required.

Fiscal Impact

Fiscal Year:
One-time Fixed Costs? ($$$):
Ongoing Costs? ($$$):
County Match Required? ($$$):
A-87 Overhead Amt? (Co. Cost Allocation $$$):
Source of Funding?:

Fiscal Impact & Funding Sources (if known):

The Fleet Management Department has budgeted for this expenditure in the FY 2013-14 budget in fund lines;

Diesel
600-1710-1730-412.710 $456,100
600-1710-1740-412.710 $735,500

Unleaded
109-1750-9-412.700 $1,020,488

Attachments