Consent 4.
Regular Board of Supervisors Meeting
Community Development
- Meeting Date:
- 05/21/2013
- Title:
- Approve Renewal of Contracts for Concrete
- Submitted By:
- Dave Seward, Procurement
- Department:
- Procurement
Presentation:
No A/V Presentation
Recommendation:
Approve
Document Signatures:
BOS Signature NOT Required
# of ORIGINALS
Submitted for Signature:
Submitted for Signature:
0
NAME
of PRESENTER:
of PRESENTER:
N/A
TITLE
of PRESENTER:
of PRESENTER:
N/A
Mandated Function?:
Federal or State Mandate
Source of Mandate
or Basis for Support?:
or Basis for Support?:
Docket Number (If applicable):
Information
Agenda Item Text:
Approve the renewal of Contract No. IFB 11-44-HFP-04 for Concrete and related items for the Community Development Highway and Floodplain Division to various contractors in the estimated aggregate amount of $150,000 for the period of July 1, 2013 through June 30, 2014.
Background:
This will be the second renewal of Contract No. IFB 11-44-HF9-04 approved by the Board of Supervisors on June 12, 2012. The Contractors that were awarded contracts are as follows:
Cemex Material
Willcox Rock and Sand, Inc.
Maddux and Sons, Inc.
Klump Materials
Maddux and Sons, Klump Materials and Willcox Rock and Sand have agreed to hold their pricing firm for the contract renewal period. Cemex Material has requested a modest increase related to the cost of fuel which has been deemed reasonable and approved by the Highways Division. Individual orders are awarded to a Contractor based on the following Criteria:
1. Geographical project location
2. Product availability
3. Delivery charge
Cemex Material
Willcox Rock and Sand, Inc.
Maddux and Sons, Inc.
Klump Materials
Maddux and Sons, Klump Materials and Willcox Rock and Sand have agreed to hold their pricing firm for the contract renewal period. Cemex Material has requested a modest increase related to the cost of fuel which has been deemed reasonable and approved by the Highways Division. Individual orders are awarded to a Contractor based on the following Criteria:
1. Geographical project location
2. Product availability
3. Delivery charge
Department's Next Steps (if approved):
Process purchase orders and monitor contract performance.
Impact of NOT Approving/Alternatives:
Procurement would be required to obtain quotes every time there was a requirement for concrete resulting in higher prices and additional workload for both the Procurement and Highway and Floodplain Division.
To BOS Staff: Document Disposition/Follow-Up:
No Action Required.
Fiscal Impact
- Fiscal Year:
- One-time Fixed Costs? ($$$):
- Ongoing Costs? ($$$):
- County Match Required? ($$$):
- A-87 Overhead Amt? (Co. Cost Allocation $$$):
- Source of Funding?:
Fiscal Impact & Funding Sources (if known):
The Highway and Floodplain Division has budgeted for this expenditure in the FY 2013-14 annual work plan in fund lines 261-4110-9-413.900.