Consent 7.
Regular Board of Supervisors Meeting
Community Development
- Meeting Date:
- 06/25/2013
- Title:
- Contract Award High & Low Volume Chips
- Submitted By:
- Dave Seward, Procurement
- Department:
- Procurement
Presentation:
No A/V Presentation
Recommendation:
Approve
Document Signatures:
BOS Signature NOT Required
# of ORIGINALS
Submitted for Signature:
Submitted for Signature:
0
NAME
of PRESENTER:
of PRESENTER:
N/A
TITLE
of PRESENTER:
of PRESENTER:
N/A
Mandated Function?:
Federal or State Mandate
Source of Mandate
or Basis for Support?:
or Basis for Support?:
Docket Number (If applicable):
Information
Agenda Item Text:
Approve the award of Invitation for Bids (IFB) No. 13-39-HFP-04 for High and Low Volume Chips for the Community Development Highway and Floodplain Division to various Contractors in the estimated aggregate amount of $400,000 for the period of July 1, 2013 through June 30, 2014.
Background:
IFB 13-39-HFP-04 was released on May 8, 2013. The bid was advertised in the Arizona Range News on May 15 and 22, 2013 and posted on the County website. Bid notices were mailed to 23 vendors. Seven bids were received prior to the bid closing date and time of June 6, 2013 at 4:00 p.m. A bid tabulation is attached. The Contractors that are being recommended for award are as follows:
Tombstone Gold & Silver, Inc.
AGE Contracting, Inc.
Maddux and Sons, Inc.
Willcox Rock and Sand, Inc.
Individual orders are awarded to a Contractor based on the following criteria:
1. Lowest price based on material and the negotiated delivery at the time of order.
2. Availability of material in relationship to the project location.
3. Whether material is to be delivered or picked up by the County.
Tombstone Gold & Silver, Inc.
AGE Contracting, Inc.
Maddux and Sons, Inc.
Willcox Rock and Sand, Inc.
Individual orders are awarded to a Contractor based on the following criteria:
1. Lowest price based on material and the negotiated delivery at the time of order.
2. Availability of material in relationship to the project location.
3. Whether material is to be delivered or picked up by the County.
Department's Next Steps (if approved):
Execute Contracts. Process purchase orders as required. Monitor performance of contracts.
Impact of NOT Approving/Alternatives:
Procurement would be required to obtain quotes every time there is a need for chips, which would result in possibly higher prices, and additional workload for both the Procurement and Highway and Floodplain Division.
To BOS Staff: Document Disposition/Follow-Up:
No action required.
Fiscal Impact
- Fiscal Year:
- One-time Fixed Costs? ($$$):
- Ongoing Costs? ($$$):
- County Match Required? ($$$):
- A-87 Overhead Amt? (Co. Cost Allocation $$$):
- Source of Funding?:
Fiscal Impact & Funding Sources (if known):
The Highway and Floodplain Division has budgeted sufficiently for this expenditure in the FY 2013-14 budget in fund line 251-4010-9-413.700.