Consent 6.
Regular Board of Supervisors Meeting
Facilities
- Meeting Date:
- 01/07/2014
- Title:
- Award of Bid for Aviation Fuel at BDI
- Submitted By:
- Dave Seward, Procurement
- Department:
- Procurement
Presentation:
No A/V Presentation
Recommendation:
Approve
Document Signatures:
BOS Signature Required
# of ORIGINALS
Submitted for Signature:
Submitted for Signature:
2
NAME
of PRESENTER:
of PRESENTER:
N/A
TITLE
of PRESENTER:
of PRESENTER:
N/A
Mandated Function?:
Federal or State Mandate
Source of Mandate
or Basis for Support?:
or Basis for Support?:
Docket Number (If applicable):
Information
Agenda Item Text:
Approve the award of Invitation for Bids (IFB) No. 14-17-FAC-034 for the Purchase and Delivery of AV Gas and Jet Aviation Fuel in the estimated amount of $51,000 for the period of January 1, 2014 to December 31, 2014 with four 1-year renewal options.
Background:
The current contract for AV Gas and Jet Aviation Fuel will expire on December 31, 2013 and there are no more renewal options. IFB No. 14-17-FAC-03 was released on November 5, 2013 in order to establish a new contract. Bid notices were mailed to 3 vendors and the bid was posted on the County Website and the bid was advertised in the Arizona Range News on November14 and 24, 2013. At the date and time of bid closing of December 5, 2013 at 4:00 p.m., one bid was received, from the current contractor. The bid pricing is attached.
The purpose of this bid is to provide aviation fuel for the Bisbee-Douglas International (BDI) Airport. Aviation fuel is purchased by Cochise County for resale to users of the airport as well as for sale to the National Forest Service wild land firefighting operations, military operations, or other special purpose activities. Through a competitive bid process the County is ensuring its airport users obtain a competitive price for aviation fuel.
The purpose of this bid is to provide aviation fuel for the Bisbee-Douglas International (BDI) Airport. Aviation fuel is purchased by Cochise County for resale to users of the airport as well as for sale to the National Forest Service wild land firefighting operations, military operations, or other special purpose activities. Through a competitive bid process the County is ensuring its airport users obtain a competitive price for aviation fuel.
Department's Next Steps (if approved):
Issue blanket purchase order & monitor contract performance.
Impact of NOT Approving/Alternatives:
Procurement would be required to obtain price quotes every time aviation fuel is required most likely resulting in higher prices and additional administrative time.
To BOS Staff: Document Disposition/Follow-Up:
Contracts signed by contractor will be hand carried to the Clerk of the Board.
Fiscal Impact
- Fiscal Year:
- One-time Fixed Costs? ($$$):
- Ongoing Costs? ($$$):
- County Match Required? ($$$):
- A-87 Overhead Amt? (Co. Cost Allocation $$$):
- Source of Funding?:
Fiscal Impact & Funding Sources (if known):
Estimated Expenses
Jet A - $29,927.00 – Fund line: 105-2000-9-412.720
Avgas - $20,444.00 – Fund line: 105-2000-9-412.730
Estimated Revenues
Jet A - $65,105.00 – Fund line: 105-2000-9-347.101
Avgas - $26,496.00 – Fund line: 105-2000-9.347.102
Jet A - $29,927.00 – Fund line: 105-2000-9-412.720
Avgas - $20,444.00 – Fund line: 105-2000-9-412.730
Estimated Revenues
Jet A - $65,105.00 – Fund line: 105-2000-9-347.101
Avgas - $26,496.00 – Fund line: 105-2000-9.347.102