Action 21.
Regular Board of Supervisors Meeting
Community Development
- Meeting Date:
- 04/12/2011
- Title:
- Adopt Resolution amending the H&F Annual Work Plan for FY 2010/2011 HURF
- Submitted By:
- Frances Marinez, Community Development
- Department:
- Community Development
- Division:
- Highway
Presentation:
No A/V Presentation
Recommendation:
Approve
Document Signatures:
BOS Signature Required
# of ORIGINALS
Submitted for Signature:
Submitted for Signature:
1
NAME
of PRESENTER:
of PRESENTER:
Carlos De La Torre
TITLE
of PRESENTER:
of PRESENTER:
Director
Docket Number (If applicable):
Mandated Function?:
Not Mandated
Source of Mandate
or Basis for Support?:
or Basis for Support?:
Agenda Item Text:
Adopt Resolution 11-13 to approve the amendments to the Fiscal Year 2010-2011 Highway Users Revenue Fund (HURF) Annual Work Plan.
Background:
Now that we are well past the mid-point of the Fiscal Year, it is appropriate to give you an update on what has been accomplished, to specify items that have been added and to propose other changes. See attached approved AWP showing the projects that are DONE. Proposed changes to existing projects are shown in BOLD and those projects that are proposed to be postponed until next FY are crossed through.
Maintenance Chip Seal (MCS): We have completed 32% of the lane miles listed in the AWP and have spent 22% of the MCS budget. We are on track per our budget and schedule. Roads in the St. David area were completed this year which were part of last year's annual work plan. Staff is proposing to add into this year's AWP the chip sealing of Saguaro Rd. (2 lane miles) in the Willcox area which was scheduled to be chip sealed next fiscal year. Staff's recommendation is based on the need as well as taking advantage of the economies of scale and less interruption to the traveling public. This year's MCS budget will not be negatively impacted in the event that Saguaro Road is added to this year's MCS project list.
We have been approved to hire five additional temporary Equipment Operator I 's which will help to keep us on schedule for the rest of the year if there are no other vacancies. The MCS project on Davis (Central to SR191) is currently being evaluated by staff, as this road section will need a more robust fix than a mere MCS.
Dirt Road Re-shaping: We are scheduled to complete 60% of the road re-shaping projects before the end of the fiscal year and likely by the end of March 2011. These include Cascabel, Barataria, Curly Bill, Sybil and Geronimo Trail Roads (three additional miles were added on GTR). The re-shaping of Hamilton, Apache Pass, Kuykendall Cutoff and Ocotillo Road will be postponed to next fiscal year. The postponement of these projects has resulted from the inability to get road materials in close proximity to the project site as was originally planned. In addition, several unplanned maintenance projects were added to include Gregory Road, Airport Road and Winchester Heights. This is the second year of this aggressive effort to fix some of our more damaged or high maintenance dirt roads and we are finding that they take longer than anticipated.
Public Private Partnerships and Supervisor Projects: San Paulo PPP was finished in the Fall and cost $38,465, which was very close to our cost estimate of $36,635. Final construction costs of the Cherokee Multi-use path were $144K compared to the original approved budget of $108K as outlined in the AWP. The additional project costs are attributed to some slight damages to the pathway and a driveway during the monsoon season/construction as well as the project modifications of constructing a concrete apron at the wash crossing, a solution which requires very little maintenance. The Camino De Tundra project was estimated at about $130K several years ago using typical per mile costs, but prior to the engineering work being done. The final design is now estimated at $192K with drainage and culverts included. A new Supervisor project was also recently added for this FY: fencing along a portion of Dragoon Road in order to keep cattle off.
The rest of the PPPs and the other Supervisor DBST projects are scheduled for Spring which include Nickels, Desert, Camino De Tundra, Gleeson and Joe Hines roads.
Non-Field Operations Construction Contracts: We had $70K earmarked for a contract for trimming trees, but we need more money to finish up some key sensitive areas. There was $25K in that same category for miscellaneous projects, so we propose to add that $25K to the $70K, but this will not change the bottom line.
Shelf-Ready Designs by contract ($500K from General Fund): There will likely be some changes to this section of the AWP based on initial engineering analysis regarding Ramsey widening and the Moson Drainage design at Garden Canyon. A Work Session will be scheduled soon to go over the details and to ask for the Board’s direction on several issues.
Intergovernmental Agreements: Once we get the actual “go-ahead”, we have been chipping away at the projects and have a good portion completed. A couple of projects were added to this year's work plan that that were not part of the approved Annual Work Plan (but approved by management per the IGA policy):
• CC Solid Waste Department: Survey work at the landfill (complete) and hauling of material from Douglas to Bisbee.
• Tombstone School District: Crack-sealing preparation for MCS projects in Spring (complete)
Maintenance Chip Seal (MCS): We have completed 32% of the lane miles listed in the AWP and have spent 22% of the MCS budget. We are on track per our budget and schedule. Roads in the St. David area were completed this year which were part of last year's annual work plan. Staff is proposing to add into this year's AWP the chip sealing of Saguaro Rd. (2 lane miles) in the Willcox area which was scheduled to be chip sealed next fiscal year. Staff's recommendation is based on the need as well as taking advantage of the economies of scale and less interruption to the traveling public. This year's MCS budget will not be negatively impacted in the event that Saguaro Road is added to this year's MCS project list.
We have been approved to hire five additional temporary Equipment Operator I 's which will help to keep us on schedule for the rest of the year if there are no other vacancies. The MCS project on Davis (Central to SR191) is currently being evaluated by staff, as this road section will need a more robust fix than a mere MCS.
Dirt Road Re-shaping: We are scheduled to complete 60% of the road re-shaping projects before the end of the fiscal year and likely by the end of March 2011. These include Cascabel, Barataria, Curly Bill, Sybil and Geronimo Trail Roads (three additional miles were added on GTR). The re-shaping of Hamilton, Apache Pass, Kuykendall Cutoff and Ocotillo Road will be postponed to next fiscal year. The postponement of these projects has resulted from the inability to get road materials in close proximity to the project site as was originally planned. In addition, several unplanned maintenance projects were added to include Gregory Road, Airport Road and Winchester Heights. This is the second year of this aggressive effort to fix some of our more damaged or high maintenance dirt roads and we are finding that they take longer than anticipated.
Public Private Partnerships and Supervisor Projects: San Paulo PPP was finished in the Fall and cost $38,465, which was very close to our cost estimate of $36,635. Final construction costs of the Cherokee Multi-use path were $144K compared to the original approved budget of $108K as outlined in the AWP. The additional project costs are attributed to some slight damages to the pathway and a driveway during the monsoon season/construction as well as the project modifications of constructing a concrete apron at the wash crossing, a solution which requires very little maintenance. The Camino De Tundra project was estimated at about $130K several years ago using typical per mile costs, but prior to the engineering work being done. The final design is now estimated at $192K with drainage and culverts included. A new Supervisor project was also recently added for this FY: fencing along a portion of Dragoon Road in order to keep cattle off.
The rest of the PPPs and the other Supervisor DBST projects are scheduled for Spring which include Nickels, Desert, Camino De Tundra, Gleeson and Joe Hines roads.
Non-Field Operations Construction Contracts: We had $70K earmarked for a contract for trimming trees, but we need more money to finish up some key sensitive areas. There was $25K in that same category for miscellaneous projects, so we propose to add that $25K to the $70K, but this will not change the bottom line.
Shelf-Ready Designs by contract ($500K from General Fund): There will likely be some changes to this section of the AWP based on initial engineering analysis regarding Ramsey widening and the Moson Drainage design at Garden Canyon. A Work Session will be scheduled soon to go over the details and to ask for the Board’s direction on several issues.
Intergovernmental Agreements: Once we get the actual “go-ahead”, we have been chipping away at the projects and have a good portion completed. A couple of projects were added to this year's work plan that that were not part of the approved Annual Work Plan (but approved by management per the IGA policy):
• CC Solid Waste Department: Survey work at the landfill (complete) and hauling of material from Douglas to Bisbee.
• Tombstone School District: Crack-sealing preparation for MCS projects in Spring (complete)
Department's Next Steps (if approved):
If approved, staff will continue to move forward to accomplish the projects in the adopted Plan and this will help us develop our AWP for FY11/12.
Impact of NOT Approving/Alternatives:
There will be no changes to the Annual Work Plan and no additional projects will be added or changes made.
To BOS Staff: Document Disposition/Follow-Up:
PLEASE RETURN A COPY OF THE RECORDED DOCUMENTS TO H&F, ATTN: PATRICIA MORRIS