Consent 6.
Regular Board of Supervisors Meeting
Community Development
- Meeting Date:
- 06/24/2014
- Title:
- Approve the Renewal of Contract No. IFB 13-39-HFP-04 for High and Low Volume Chips
- Submitted By:
- Terry Hudson, Procurement
- Department:
- Procurement
Presentation:
Recommendation:
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Agenda Item Text:
Approve the renewal of Contract No. IFB 13-39-HFP-04 for High and Low Volume Chips for the Community Development Highway and Floodplain Division to various Contractors in the not to exceed amount of $250,000 for the period of July 1, 2014 through June 30, 2015.
Background:
This will be the first renewal of Contract No. IFB 13-39-HFP-04 approved by the Board of Supervisors on June 25, 2013. The Contractors that were awarded contracts are as follows:
Tombstone Gold & Silver, Inc.
AGE Contracting, Inc.
Maddux and Sons, Inc.
Willcox Rock and Sand, Inc.
Maddux and Sons has agreed to hold their pricing firm for the contract renewal period. AGE, Tombstone Gold and Silver and Willcox Rock and Sand have requested a price increase as shown in the attached contractors response.
Individual orders are awarded to a Contractor based on the following criteria:
1. Lowest price based on material and the negotiated delivery at the time of order.
2. Availability of material in relationship to the project location.
3. Whether material is to be delivered or picked up by the County.
Tombstone Gold & Silver, Inc.
AGE Contracting, Inc.
Maddux and Sons, Inc.
Willcox Rock and Sand, Inc.
Maddux and Sons has agreed to hold their pricing firm for the contract renewal period. AGE, Tombstone Gold and Silver and Willcox Rock and Sand have requested a price increase as shown in the attached contractors response.
Individual orders are awarded to a Contractor based on the following criteria:
1. Lowest price based on material and the negotiated delivery at the time of order.
2. Availability of material in relationship to the project location.
3. Whether material is to be delivered or picked up by the County.
Department's Next Steps (if approved):
Execute Contracts. Process purchase orders as required. Monitor performance of contracts.
Impact of NOT Approving/Alternatives:
Procurement would be required to obtain quotes every time there is a need for chips, which would result in possibly higher prices, and additional workload for both the Procurement and Highway and Floodplain Division.
To BOS Staff: Document Disposition/Follow-Up:
No action required
Fiscal Impact
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Fiscal Impact & Funding Sources (if known):
The Highway and Floodplain Division has budgeted sufficiently for this expenditure in the FY 2014-15 budget in fund line 251-4010-9-413.700. The estimated expenditure does not include any additional IGA work.