Consent 7.
Regular Board of Supervisors Meeting
Heavy Fleet
- Meeting Date:
- 05/10/2011
- Title:
- Purchase of Motor Grader
- Submitted By:
- Dave Seward, Procurement
- Department:
- Procurement
Presentation:
No A/V Presentation
Recommendation:
Approve
Document Signatures:
BOS Signature NOT Required
# of ORIGINALS
Submitted for Signature:
Submitted for Signature:
0
NAME
of PRESENTER:
of PRESENTER:
N/A
TITLE
of PRESENTER:
of PRESENTER:
N/A
Mandated Function?:
Federal or State Mandate
Source of Mandate
or Basis for Support?:
or Basis for Support?:
Docket Number (If applicable):
Agenda Item Text:
Approve the purchase of one (1) 2010 Caterpillar Model 140M Motor Grader from Empire Machinery Company in the amount of $289,716.89 including sales tax in accordance with the terms, conditions and pricing of Invitation for Bids (IFB) No. 10-45-HFM-04.
Background:
On June 22, 2010, the Board of Supervisors approved the award of IFB No. 10-45-HFM-04 to Empire Machinery for a 2010 Caterpillar Model 140M Motor Grader. The Heavy Fleet Management Department has funding in their budget to purchase a new Motor Grader in their FY 2010-11 budget. Empire Machinery has offered to sell Cochise County a 2010 Caterpillar Model 140 motor grader at the exact same terms, conditions and pricing from IFB No. 10-45-HFM-04.
The Procurement and Heavy Fleet Management Department are in agreement that a new solicitation for a Model 140M 2011 Motor Grader would most likely not result in a better price than the 2010 model offered by Empire Machinery.
The Procurement and Heavy Fleet Management Department are in agreement that a new solicitation for a Model 140M 2011 Motor Grader would most likely not result in a better price than the 2010 model offered by Empire Machinery.
Department's Next Steps (if approved):
Issue purchase order. Inspect equipment upon delivery.
Impact of NOT Approving/Alternatives:
Procurement would be required to prepare a solicitation which would most likely result in the 2010 Model offered by Empire not being available due to the time line of the solicitation process and would pay much more for a 2011 Model based on Empire Machinery’s bid submittal response to IFB No. 10-45-HFM-04 which was approximately $8,000 more.
To BOS Staff: Document Disposition/Follow-Up:
No action required.
Fiscal Impact
- Fiscal Year:
- One-time Fixed Costs? ($$$):
- Ongoing Costs? ($$$):
- County Match Required? ($$$):
- A-87 Overhead Amt? (Co. Cost Allocation $$$):
- Source of Funding?:
Fiscal Impact & Funding Sources (if known):
Heavy Fleet Management has budgeted for this purchase in FY 2010-11