Consent 3.
Regular Board of Supervisors Meeting
Community Development
- Meeting Date:
- 05/10/2011
- Title:
- Increase the contract amount of the Emulsified Asphalt Products Contract (No.10-66-HFP-04
- Submitted By:
- Frances Marinez, Community Development
- Department:
- Community Development
- Division:
- Highway
Presentation:
No A/V Presentation
Recommendation:
Approve
Document Signatures:
BOS Signature Required
# of ORIGINALS
Submitted for Signature:
Submitted for Signature:
1
NAME
of PRESENTER:
of PRESENTER:
Carlos De La Torre
TITLE
of PRESENTER:
of PRESENTER:
Community Development Director
Mandated Function?:
Not Mandated
Source of Mandate
or Basis for Support?:
or Basis for Support?:
Docket Number (If applicable):
Agenda Item Text:
Approve an increase in the Not to Exceed dollar amount of Contract No. 10-66-HFP-04 with Western Emulsions, Inc. for CRS-2 and CRS-2P emulsified asphalt products from $997,000 to $1,237,000.
Background:
The Board of Supervisors previously approved contract No. 10-66-HPF-04 with Western Emulsions Inc. for CRS-2 and CRS-2P emulsified asphalt products in the amount of $997,000.00. The approved contract amount only encompassed the County's need for emulsified asphalt products and excluded any emulsified asphalt products for IGA work.
During the course of the year, Staff has used this approved contract amount to purchase emulsified asphalt products both for the County and IGA work. We are to the point that this approved contract is almost depleted, therefore, this contract needs to be amended to continue purchasing emulsified materials that are required for county projects.
With this in mind, Staff is recommending to the Board of Supervisor that Contract No. 10- 66-HPF-04 be increased in the not to exceed dollar amount of $240,000 and thus modifying the total contract amount from $997,000 to $1,237,000.
During the course of the year, Staff has used this approved contract amount to purchase emulsified asphalt products both for the County and IGA work. We are to the point that this approved contract is almost depleted, therefore, this contract needs to be amended to continue purchasing emulsified materials that are required for county projects.
With this in mind, Staff is recommending to the Board of Supervisor that Contract No. 10- 66-HPF-04 be increased in the not to exceed dollar amount of $240,000 and thus modifying the total contract amount from $997,000 to $1,237,000.
Department's Next Steps (if approved):
If approved, process change order to existing contract and monitor performance.
Impact of NOT Approving/Alternatives:
Scheduled projects will need to be postponed to FY 11/12
To BOS Staff: Document Disposition/Follow-Up:
Process and change order to the existing contract and monitor contract performance.
Fiscal Impact
- Fiscal Year:
- 10/11
- One-time Fixed Costs? ($$$):
- $240,000
- Ongoing Costs? ($$$):
- County Match Required? ($$$):
- A-87 Overhead Amt? (Co. Cost Allocation $$$):
- Source of Funding?:
- HURF
Fiscal Impact & Funding Sources (if known):
Highway & Floodplain has budgeted for this expense in the annual work plan
Attachments
No file(s) attached.