Consent 5.
Regular Board of Supervisors Meeting
Community Development
- Meeting Date:
- 06/07/2011
- Title:
- Contract Renewal- Base Material (Crushed Aggregate)
- Submitted By:
- Dave Seward, Procurement
- Department:
- Procurement
Presentation:
No A/V Presentation
Recommendation:
Approve
Document Signatures:
BOS Signature NOT Required
# of ORIGINALS
Submitted for Signature:
Submitted for Signature:
0
NAME
of PRESENTER:
of PRESENTER:
N/A
TITLE
of PRESENTER:
of PRESENTER:
N/A
Mandated Function?:
Federal or State Mandate
Source of Mandate
or Basis for Support?:
or Basis for Support?:
Docket Number (If applicable):
Agenda Item Text:
Approve the renewal of Contract 09-04-HFP-02 for Base Material (Crushed Aggregate) for the Highway and Floodplain Department to various Contractors in the estimated aggregate amount of $80,000 for the period of July 1, 2011 through June 30, 2012.
Background:
This will be the third renewal of Contract No. 09-04-HFP-02 approved by the Board of Supervisors on August 5, 2008. The Contractors that were awarded contracts are as follows:
Texas Canyon Rock and Sand, Inc.
Maddox and Sons, Inc.
Klump Materials
All Contractor’s have agreed to hold their pricing firm for the contract renewal period. Individual orders are awarded to a Contractor based on the following criteria:
1. Lowest priced based on material requirement
2. Availability
3. Whether material is to be delivered or picked up by the County.
Texas Canyon Rock and Sand, Inc.
Maddox and Sons, Inc.
Klump Materials
All Contractor’s have agreed to hold their pricing firm for the contract renewal period. Individual orders are awarded to a Contractor based on the following criteria:
1. Lowest priced based on material requirement
2. Availability
3. Whether material is to be delivered or picked up by the County.
Department's Next Steps (if approved):
Execute contracts, process blanket purchase orders, monitor contract performance.
Impact of NOT Approving/Alternatives:
Procurement would be required to obtain quotes every time there was a requirement for base material resulting in higher prices and additional workload for both the Procurement and Highway and Floodplain Departments.
To BOS Staff: Document Disposition/Follow-Up:
No action required.
Fiscal Impact
- Fiscal Year:
- One-time Fixed Costs? ($$$):
- Ongoing Costs? ($$$):
- County Match Required? ($$$):
- A-87 Overhead Amt? (Co. Cost Allocation $$$):
- Source of Funding?:
Fiscal Impact & Funding Sources (if known):
Highways has budgeted for this expenditure in FY 2011-12 annual work plan in fund line 251-4010-9-413.700. All IGA work is included in the scope of this contract. The estimated aggregate amount of $80,000 requested does not reflect the expenditures related to IGA work which is estimated to be $40,000 - $50,000.
Attachments
No file(s) attached.