Consent 3.
Regular Board of Supervisors Meeting
Community Development
- Meeting Date:
- 06/21/2011
- Title:
- Award of Bid - Concrete
- Submitted By:
- Dave Seward, Procurement
- Department:
- Procurement
Presentation:
No A/V Presentation
Recommendation:
Approve
Document Signatures:
BOS Signature Required
# of ORIGINALS
Submitted for Signature:
Submitted for Signature:
2
NAME
of PRESENTER:
of PRESENTER:
N/A
TITLE
of PRESENTER:
of PRESENTER:
N/A
Mandated Function?:
Federal or State Mandate
Source of Mandate
or Basis for Support?:
or Basis for Support?:
Docket Number (If applicable):
Agenda Item Text:
Approve the award of Invitation for Bids (IFB) No. 11-44-HFP-04 for Concrete and related items to various vendors in the estimated amount of $100,000 for the period of July 1, 2011 through June 30, 2012 for the Highway and Floodplain Division.
Background:
The purpose of this bid is to provide concrete and related items for various road maintenance projects to be performed by the Highway and Floodplain Division.
IFB No. 11-44-HFP-04 was prepared and released on April 26, 2011. The bid was advertised in the San Pedro Valley News from May 4-11, 2011. Bid notices were mailed to 19 bidders registered in the Procurement database and the bid was posted on the County Procurement website. Four bids were received by the IFB closing date and time of May 26, 2011, 4:00 p.m. The Procurement Department and Highway and Floodplain Division has evaluated all bids received in accordance with the bid specifications. The terms of the bid stated that the County’s intent was to make multiple awards as may be required considering geographical locations and delivery charges. The evaluation of bids and recommendation of award considered this criteria to determine the overall lowest costs. A bid tabulation is attached. Contracts will be issued based on the price per yard, distance from vendor location to project site, delivery charge and availability. It is recommended that a contract be awarded to all four vendors as follows:
Cemex Materials, Sierra Vista, AZ
Klump Materials, Bowie, AZ
Maddux & Sons, Inc., Douglas, AZ
Willcox Rock and Sand, Inc., Willcox, AZ
IFB No. 11-44-HFP-04 was prepared and released on April 26, 2011. The bid was advertised in the San Pedro Valley News from May 4-11, 2011. Bid notices were mailed to 19 bidders registered in the Procurement database and the bid was posted on the County Procurement website. Four bids were received by the IFB closing date and time of May 26, 2011, 4:00 p.m. The Procurement Department and Highway and Floodplain Division has evaluated all bids received in accordance with the bid specifications. The terms of the bid stated that the County’s intent was to make multiple awards as may be required considering geographical locations and delivery charges. The evaluation of bids and recommendation of award considered this criteria to determine the overall lowest costs. A bid tabulation is attached. Contracts will be issued based on the price per yard, distance from vendor location to project site, delivery charge and availability. It is recommended that a contract be awarded to all four vendors as follows:
Cemex Materials, Sierra Vista, AZ
Klump Materials, Bowie, AZ
Maddux & Sons, Inc., Douglas, AZ
Willcox Rock and Sand, Inc., Willcox, AZ
Department's Next Steps (if approved):
Execute contracts. Process purchase orders as required. Monitor performance of contracts.
Impact of NOT Approving/Alternatives:
Procurement would be required to obtain quotes every time there was a need for concrete, which would result in possibly higher prices, and additional workload for both the Procurement and Highway and Floodplain Division.
To BOS Staff: Document Disposition/Follow-Up:
Contracts signed by vendors will be hand carried to the Clerk of the Board.
Fiscal Impact
- Fiscal Year:
- One-time Fixed Costs? ($$$):
- Ongoing Costs? ($$$):
- County Match Required? ($$$):
- A-87 Overhead Amt? (Co. Cost Allocation $$$):
- Source of Funding?:
Fiscal Impact & Funding Sources (if known):
These expenditures are funded in the FY 2011-12, budget fund line #251-4010/4040-9-413.700 and approved in the FY 2011-12 annual work plan. All IGA work is included in the scope of this contract. The estimated amount of $100,000 requested does not reflect the expenditures related to IGA work