Consent 4.
Regular Board of Supervisors Meeting
Community Development
- Meeting Date:
- 06/21/2011
- Title:
- Award of Bid - Corrugated Metal Pipe
- Submitted By:
- Dave Seward, Procurement
- Department:
- Procurement
Presentation:
No A/V Presentation
Recommendation:
Approve
Document Signatures:
BOS Signature Required
# of ORIGINALS
Submitted for Signature:
Submitted for Signature:
1
NAME
of PRESENTER:
of PRESENTER:
N/A
TITLE
of PRESENTER:
of PRESENTER:
N/A
Mandated Function?:
Federal or State Mandate
Source of Mandate
or Basis for Support?:
or Basis for Support?:
Docket Number (If applicable):
Agenda Item Text:
Approve the award of Invitation for Bids (IFB) No. 11-43-HFP-04 for Corrugated Metal Pipe and related items to Arizona Culvert Company in the estimated amount of $75,000 for the period of July 1, 2011 through June 30, 2012 for the Highway and Floodplain Division.
Background:
The purpose of this bid is to provide corrugated metal pipe and related items for various road maintenance projects to be performed by the Highway and Floodplain Division.
IFB No. 11-43-HFP-04 was prepared and released on April 26, 2011. The bid was advertised in the San Pedro Valley News from May 4-11, 2011. Bid notices were mailed to 10 bidders registered in the Procurement database and the bid was posted on the County Procurement website. Three bids were received by the IFB closing date and time of May 26, 2011, 4:00 p.m. The Procurement Department and Highway and Floodplain Division has evaluated all bids received in accordance with the bid specifications and have determined that Arizona Culvert Company is the lowest responsive and responsible bidder meeting all of the bid specifications. A bid tabulation is attached.
IFB No. 11-43-HFP-04 was prepared and released on April 26, 2011. The bid was advertised in the San Pedro Valley News from May 4-11, 2011. Bid notices were mailed to 10 bidders registered in the Procurement database and the bid was posted on the County Procurement website. Three bids were received by the IFB closing date and time of May 26, 2011, 4:00 p.m. The Procurement Department and Highway and Floodplain Division has evaluated all bids received in accordance with the bid specifications and have determined that Arizona Culvert Company is the lowest responsive and responsible bidder meeting all of the bid specifications. A bid tabulation is attached.
Department's Next Steps (if approved):
Execute contract. Process purchase orders as required. Monitor performance of contracts.
Impact of NOT Approving/Alternatives:
Procurement would be required to obtain quotes every time there was a need for pipe materials, which would result in possibly higher prices, and additional workload for both the Procurement and Highway and Floodplain Division.
To BOS Staff: Document Disposition/Follow-Up:
Contract signed by vendor will be hand carried to Clerk of the Board
Fiscal Impact
- Fiscal Year:
- One-time Fixed Costs? ($$$):
- Ongoing Costs? ($$$):
- County Match Required? ($$$):
- A-87 Overhead Amt? (Co. Cost Allocation $$$):
- Source of Funding?:
Fiscal Impact & Funding Sources (if known):
These expenditures are funded in the FY 2011-12, budget fund line #251-4010-9-413.700 and approved in the FY 2011-12 annual work plan.