Consent 4.
Regular Board of Supervisors Meeting
Court Administration
- Meeting Date:
- 03/08/2016
- Title:
- Law Library Re-Engineering Project
- Submitted By:
- Regan Appelo, Court Administration
- Department:
- Court Administration
Presentation:
No A/V Presentation
Recommendation:
Approve
Document Signatures:
BOS Signature Required
# of ORIGINALS
Submitted for Signature:
Submitted for Signature:
2
NAME
of PRESENTER:
of PRESENTER:
Eric Silverberg
TITLE
of PRESENTER:
of PRESENTER:
Court Administrator
Mandated Function?:
Federal or State Mandate
Source of Mandate
or Basis for Support?:
or Basis for Support?:
ARS 12-305
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Information
Agenda Item Text:
Approve Superior Court Grant of $50,000 from the State Justice Institute to Re-engineer Law Library Services and Award Contract to National Center for State Courts.
Background:
During the court’s Strategic Planning process which was initiated in 2012, the court recognized that an area in need of improvement was the Law Library. When the strategic plan was rolled out and the court was considering which projects should be designated as priority, the court decided that a special emphasis should be placed on prioritizing projects with low or no cost. The Law Library did not fit this criteria. The Law Library was expected to be a project area where significant effort would be needed to make a difference. Further, since service costs are significant and may remain so, we decided to seek the services of a consultant to assist us with this re-engineering effort to ensure the best possible outcomes.
We believe that improving the services of the Law Library and realigning the traditional Library service model to a more appropriate Court Access Center business model will better meet the needs of the public in a cost–effective manner. The Court Access Center term better describes the function we seek to serve, than the term Law Library which suggests a physical structure where books are housed.
The Consultant will facilitate an assessment of our current system and work with local partners to identify system and user needs. A Steering Committee will assist the court in matching needs with best practices and potential resources to develop a consensus about the future direction and services provided and accessible through the Court Access Center.
Total project cost will be $75,080 with $50,000 from the State Justice Institute. $5,000 will be allocated from the Probate Fees special revenue fund. The remainder will be in-kind match of staff and stakeholder hours applied to the project.
We believe that improving the services of the Law Library and realigning the traditional Library service model to a more appropriate Court Access Center business model will better meet the needs of the public in a cost–effective manner. The Court Access Center term better describes the function we seek to serve, than the term Law Library which suggests a physical structure where books are housed.
The Consultant will facilitate an assessment of our current system and work with local partners to identify system and user needs. A Steering Committee will assist the court in matching needs with best practices and potential resources to develop a consensus about the future direction and services provided and accessible through the Court Access Center.
Total project cost will be $75,080 with $50,000 from the State Justice Institute. $5,000 will be allocated from the Probate Fees special revenue fund. The remainder will be in-kind match of staff and stakeholder hours applied to the project.
Department's Next Steps (if approved):
Finalize the project schedule and begin implementation.
Impact of NOT Approving/Alternatives:
The County would be foregoing funds to help improve the mandated activities we already fund.
To BOS Staff: Document Disposition/Follow-Up:
No follow-up at this time.