Action 15.
Regular Board of Supervisors Meeting
Facilities
- Meeting Date:
- 07/12/2011
- Title:
- Award of Request for Proposals No. 11-40-FAC-04 for Cochise County Airport (Willcox) FBO Services
- Submitted By:
- Dave Seward, Procurement
- Department:
- Procurement
Presentation:
No A/V Presentation
Recommendation:
Approve
Document Signatures:
BOS Signature Required
# of ORIGINALS
Submitted for Signature:
Submitted for Signature:
2
NAME
of PRESENTER:
of PRESENTER:
Dave Seward
TITLE
of PRESENTER:
of PRESENTER:
Procurement Director
Mandated Function?:
Federal or State Mandate
Source of Mandate
or Basis for Support?:
or Basis for Support?:
Docket Number (If applicable):
Agenda Item Text:
Approve the award of Request for Proposals (RFP) No. 11-40-FAC-04 for Fixed Based Operator (FBO) Services at the Cochise County Airport in Willcox to Walden Aviation for the period of August 1, 2011 through July 31, 2021.
Background:
The current contract with Walden Aviation for Cochise County Airport FBO services will expire on July 31, 2011. The Procurement Department issued RFP No. 11-40-FAC-04 on March 28, 2011 to solicit proposals for a new contract. The RFP was advertised in the San Pedro Valley News March 30 – April 6, 2011 and posted on the county procurement website. Bid notices were mailed to sixty-one (61) prospective proposers. A pre-proposal meeting was held on April 11, 2011. One proposal was delivered to the County Procurement Department by the closing date and time of May 5, 2011 at 4:00 p.m. from the incumbent, Walden Aviation.
The proposal received from Walden Aviation contained numerous exceptions to the RFP terms and conditions and did not comply with the .07 cents per gallon flowage fee requirement. Walden’s proposal offered a .05 cents per gallon flowage fee. The Procurement Department, with assistance from the County Attorney’s Office and Risk Management conducted a conference call with Walden Aviation in an attempt to negotiate terms and conditions Walden Aviation took exception to that would be favorable to the County. The contract negotiations were successful, and a mutually agreed upon contract was negotiated with the .07 cents flowage fee as required by the RFP.
The proposal received from Walden Aviation contained numerous exceptions to the RFP terms and conditions and did not comply with the .07 cents per gallon flowage fee requirement. Walden’s proposal offered a .05 cents per gallon flowage fee. The Procurement Department, with assistance from the County Attorney’s Office and Risk Management conducted a conference call with Walden Aviation in an attempt to negotiate terms and conditions Walden Aviation took exception to that would be favorable to the County. The contract negotiations were successful, and a mutually agreed upon contract was negotiated with the .07 cents flowage fee as required by the RFP.
Department's Next Steps (if approved):
Execute contract and monitor contract performance.
Impact of NOT Approving/Alternatives:
The County would be required to operate the airport or close it down.
To BOS Staff: Document Disposition/Follow-Up:
Contracts signed by Walden Aviation will be hand carried to the Clerk of the Board.
Fiscal Impact
- Fiscal Year:
- One-time Fixed Costs? ($$$):
- Ongoing Costs? ($$$):
- County Match Required? ($$$):
- A-87 Overhead Amt? (Co. Cost Allocation $$$):
- Source of Funding?:
Fiscal Impact & Funding Sources (if known):
This is a revenue generating contract. Any expenses required to support the airport operation are offset by revenue received. Revenue is generated by receiving a .07 cents per gallon flowage fee for each gallon of aviation fuel dispensed.