Action 13.
Regular Board of Supervisors Meeting
Community Development
- Meeting Date:
- 04/12/2016
- Title:
- Demands over 6 months
- Submitted By:
- Nike Noack, Board of Supervisors
- Department:
- Board of Supervisors
Presentation:
No A/V Presentation
Recommendation:
Approve
Document Signatures:
BOS Signature NOT Required
# of ORIGINALS
Submitted for Signature:
Submitted for Signature:
0
NAME
of PRESENTER:
of PRESENTER:
Nike Noack
TITLE
of PRESENTER:
of PRESENTER:
Financial Services Manager
Mandated Function?:
Source of Mandate
or Basis for Support?:
or Basis for Support?:
11-622
Docket Number (If applicable):
Information
Agenda Item Text:
Approve demands over six months to Fisher Sand and Gravel for crushed aggregate for road construction in the amount of $297,275.76.
Background:
Fisher Sand and Gravel is requesting payment for two unbilled invoices for concrete crushing and sand. These invoices were mistakenly left unbilled by Fisher Sand and Gravel for several months and now both exceed the 6 month claim limit allowed by Arizona Revised Statue 11-622. Ron Ellis confirmed materials and services for these invoices were accurate and received. We have spoken with the vendor and reminded them of the claim limit. They have agreed to be more diligent about invoicing in the future.
Invoice# 67307 in the amount of $169,355.76 was to be billed on 8/31/2015, but the invoice was not billed and received until 3/22/2016. This invoice was for concrete crushing and sand for ADEMA repairs.
Invoice# 67057 in the amount of $127,920 was to be billed on 4/30/2015 , but the invoice was not billed and received until 3/22/2016. This invoice was for crushed aggregate at the Hereford Pit. This invoice was issued under blanket PO# 2015-554.
Invoice# 67307 in the amount of $169,355.76 was to be billed on 8/31/2015, but the invoice was not billed and received until 3/22/2016. This invoice was for concrete crushing and sand for ADEMA repairs.
Invoice# 67057 in the amount of $127,920 was to be billed on 4/30/2015 , but the invoice was not billed and received until 3/22/2016. This invoice was for crushed aggregate at the Hereford Pit. This invoice was issued under blanket PO# 2015-554.
Department's Next Steps (if approved):
If approved, the demands will be entered and paid.
Impact of NOT Approving/Alternatives:
If not approved, invoices will remain unpaid and considered past due by the vendor.
To BOS Staff: Document Disposition/Follow-Up:
None. If approved, a copy of the minutes will be attached to the invoice and kept in the vendor file for audit records.
Fiscal Impact
- Fiscal Year:
- 2016
- One-time Fixed Costs? ($$$):
- Ongoing Costs? ($$$):
- County Match Required? ($$$):
- A-87 Overhead Amt? (Co. Cost Allocation $$$):
- Source of Funding?:
Fiscal Impact & Funding Sources (if known):
There is budget capacity to pay for these invoices. The ADEMA invoice in the amount of $169,355.76 will be partially reimbursed through the ADEMA grant and can be paid out of 261-4120-9 413.700. The Flood Control District invoice in the amount of $127,920 can be paid out of 261-4110-9 413.90.