Consent 8.
Regular Board of Supervisors Meeting
Procurement
- Meeting Date:
- 07/12/2011
- Title:
- Award of Bid - Two (2) Hook Lift Systems
- Submitted By:
- Dave Seward, Procurement
- Department:
- Procurement
Presentation:
No A/V Presentation
Recommendation:
Approve
Document Signatures:
BOS Signature NOT Required
# of ORIGINALS
Submitted for Signature:
Submitted for Signature:
0
NAME
of PRESENTER:
of PRESENTER:
N/A
TITLE
of PRESENTER:
of PRESENTER:
N/A
Mandated Function?:
Federal or State Mandate
Source of Mandate
or Basis for Support?:
or Basis for Support?:
Docket Number (If applicable):
Agenda Item Text:
Approve the award of Invitation for Bids (IFB) No. 11-50-HFM-04 to Western Truck Equipment Company for the purchase and installation of two (2) Hook Lift Systems for roll-off trucks for the Heavy Fleet Management Department in the amount of $95,705.27 including tax.
Background:
IFB No. 11-50-HFM-04 was released on May 10, 2011. The bid was advertised in the San Pedro Valley News May 18-25, 2011 and posted on the County website. Bid notices were mailed to 20 vendors. Four bids were received prior to the bid closing date and time of June 9, 2011 at 4:00 p.m. A bid tabulation is attached which references Western Truck Equipment Company as the lowest responsive and responsible bidder meeting all the requirements of the bid. These units are for the Solid Waste Department. One unit is a replacement for an old unit going out of service. The second unit is for an additional roll-off truck being added to the fleet and approved by the County Administrator.
Department's Next Steps (if approved):
Issue purchase order, inspect vehicles upon delivery
Impact of NOT Approving/Alternatives:
The impact of not approving would result in having to retain current vehicles that have reached their life cycle resulting in a significant increase in maintenance and repair cost.
To BOS Staff: Document Disposition/Follow-Up:
No action required.
Fiscal Impact
- Fiscal Year:
- One-time Fixed Costs? ($$$):
- Ongoing Costs? ($$$):
- County Match Required? ($$$):
- A-87 Overhead Amt? (Co. Cost Allocation $$$):
- Source of Funding?:
Fiscal Impact & Funding Sources (if known):
The Heavy Fleet Management Department has budgeted for this expenditure in FY 2011-12 in fund line 600-1720-1730-454.150 from the Solid Waste replacement fund.