Consent 2.
Regular Board of Supervisors Meeting
Community Development
- Meeting Date:
- 07/12/2016
- Title:
- Bid Award _ Guardrail Repair and Replacement
- Submitted By:
- Terry Hudson, Procurement
- Department:
- Procurement
Presentation:
No A/V Presentation
Recommendation:
Approve
Document Signatures:
BOS Signature Required
# of ORIGINALS
Submitted for Signature:
Submitted for Signature:
2
NAME
of PRESENTER:
of PRESENTER:
Terry Hudson
TITLE
of PRESENTER:
of PRESENTER:
Procurement Director
Mandated Function?:
Not Mandated
Source of Mandate
or Basis for Support?:
or Basis for Support?:
Docket Number (If applicable):
Information
Agenda Item Text:
Approve the award of Invitation For Bids (IFB) No. 16-43-HFP-04 for Guardrail Repair and Replacement to Brown and White Inc. in the not to exceed amount of $290,000 for the Community Development, Highway and Floodplain Division for a one year period starting August 1, 2016 through July 31, 2017 with a renewal option of four years in one year increments.
Background:
IFB 16-43-HFP-04 was released on May 18, 2016 the bid was advertised in the Arizona Range News on May 25 and June 1, 2016 and posted on the Public Purchase website. Twenty one vendors downloaded the bid and one response was received prior to the bid closing date and time of June 16, 2016 at 4:00 p.m. The response was reviewed by the Procurement and Highway and Floodplain Division and the pricing is considered to be fair and reasonable.
Department's Next Steps (if approved):
Execute contract process purchase orders and monitor Contractors performance.
Impact of NOT Approving/Alternatives:
Procurement would be required to obtain quotes every time there was a need for guardrail repair or replacement which would result in possibly higher prices and an additional workload for both the Procurement and the Highway and Floodplain Division.
To BOS Staff: Document Disposition/Follow-Up:
Obtain Board Chairman's signature after approval.
Fiscal Impact
- Fiscal Year:
- One-time Fixed Costs? ($$$):
- Ongoing Costs? ($$$):
- County Match Required? ($$$):
- A-87 Overhead Amt? (Co. Cost Allocation $$$):
- Source of Funding?:
Fiscal Impact & Funding Sources (if known):
This expenditure has be budgeted for in the FY 16/17 work plan in fund line 251-4010-9-421.900. This amount does not include any additional IGA work that will be processed on separate purchase orders.