Consent 4.
Regular Board of Supervisors Meeting
Elections
- Meeting Date:
- 07/12/2016
- Title:
- Approve the Vote Centers for the 2016 Primary & General elections
- Submitted By:
- Katie Howard, Elections & Special Districts
- Department:
- Elections & Special Districts
Presentation:
No A/V Presentation
Recommendation:
Approve
Document Signatures:
BOS Signature NOT Required
# of ORIGINALS
Submitted for Signature:
Submitted for Signature:
0
NAME
of PRESENTER:
of PRESENTER:
N/A
TITLE
of PRESENTER:
of PRESENTER:
N/A
Docket Number (If applicable):
Mandated Function?:
Federal or State Mandate
Source of Mandate
or Basis for Support?:
or Basis for Support?:
A.R.S. 16-411
Information
Agenda Item Text:
Adopt Resolution 16-20 to approve the Vote Centers for the 2016 Primary and General elections as listed on the attached Exhibit, and authorize the Elections Director to make substitutions as necessary prior to each election, in the event that a Vote Center replacement needs to be made in accordance with A.R.S. 16-411.
Background:
Pursuant to A.R.S. 16-411, the Board must designate polling places within each precinct prior to an election unless the Board has, by specific Resolution, approving the use of Vote Centers and authorizing the Elections Director to make substitutions as necessary prior to each election, in the event that a Vote Center replacement needs to be made in accordance with A.R.S. 16-411. At the August 25, 2015 meeting, the Board approved a Resolution to authorize the use of Vote Centers for Cochise County elections, beginning in 2016. At that time, Elections provided a list of the Vote Center locations. Following Board approval, Elections secured signed contracts with each of the Vote Center locations and those Vote Centers were utilized successfully for the March Presidential Preference Election and for the May Special Election.
Although there have been no changes to the location of the Vote Centers, we are again bringing these sites to you for approval, in accordance with the law, prior to our two major elections later this Summer, and in the Fall. There has been one slight change in building use within a Vote Center that we wanted to bring to your attention. We learned during the PPE election that the gymnasium at the Benson High School was not a good location because it was too large, some of the outlets along the wall were not active and there were distractions to voters from school children traversing the area. As a result, the school was gracious enough to allow us to switch back to using the Board Room (also at the same school location). This worked very well for the May election and we believe it will also work well for the Primary and General. (It is possible that for the 2018 elections we may need to find an alternative location for voting in Benson because we are not sure the school will sign a new contract.)
Although there have been no changes to the location of the Vote Centers, we are again bringing these sites to you for approval, in accordance with the law, prior to our two major elections later this Summer, and in the Fall. There has been one slight change in building use within a Vote Center that we wanted to bring to your attention. We learned during the PPE election that the gymnasium at the Benson High School was not a good location because it was too large, some of the outlets along the wall were not active and there were distractions to voters from school children traversing the area. As a result, the school was gracious enough to allow us to switch back to using the Board Room (also at the same school location). This worked very well for the May election and we believe it will also work well for the Primary and General. (It is possible that for the 2018 elections we may need to find an alternative location for voting in Benson because we are not sure the school will sign a new contract.)
Department's Next Steps (if approved):
Move forward with planned Vote Centers.
Impact of NOT Approving/Alternatives:
Find other location(s) to use as Vote Centers for the Primary &/or General elections and bring them to the Board for approval.
To BOS Staff: Document Disposition/Follow-Up:
No documents to dispose of; please notify Elections of outcome on this item. Thank you.