Consent 4.
Regular Board of Supervisors Meeting
Community Development
- Meeting Date:
- 07/26/2016
- Title:
- Contract Award for Hot & Cold Mix Road Material
- Submitted By:
- Terry Hudson, Procurement
- Department:
- Procurement
Presentation:
No A/V Presentation
Recommendation:
Approve
Document Signatures:
BOS Signature Required
# of ORIGINALS
Submitted for Signature:
Submitted for Signature:
2
NAME
of PRESENTER:
of PRESENTER:
Terry Hudson
TITLE
of PRESENTER:
of PRESENTER:
Procurement Director
Mandated Function?:
Not Mandated
Source of Mandate
or Basis for Support?:
or Basis for Support?:
Docket Number (If applicable):
Information
Agenda Item Text:
Approve the award of Invitation for Bid (IFB) No. 16-44-HFP-04 for Hot and Cold Mix road material for the Community Development Department, Highway and Floodplain Division to Granite Construction as the primary supplier and KE&G Construction as the secondary supplier in the not to exceed amount of $280,000 for the contract period of August 1, 2016 through July 31, 2017 with a four year renewal option in one year increments.
Background:
Invitation for Bid IFB No. 16-44-HFP-04 was released on May 31, 2016. The solicitation was advertised in the Arizona Range News on June 8-15, 2016 and posted on the Public Purchase e-procurement website. Bid notices were e-mailed to fourteen contractors and downloaded by fifteen potential bidders. Three responses were received prior to the bid closing date and time of June 23, 2016 at 4:00 p.m. a copy of the bid tabulation is attached. Purchase orders will be issued based on product availability, distance from vendor plant to project site, delivery charge and price per ton.
Department's Next Steps (if approved):
Execute contracts, process purchase orders as required and monitor contractor performance.
Impact of NOT Approving/Alternatives:
Procurement would be required to obtain quotes every time there was a need for hot and cold mix which would result in possibly higher prices, and an additional workload for both the Procurement and Highway and Floodplain Division.
To BOS Staff: Document Disposition/Follow-Up:
Contracts will be hand carried to the BOS staff for signatures.
Fiscal Impact
- Fiscal Year:
- One-time Fixed Costs? ($$$):
- Ongoing Costs? ($$$):
- County Match Required? ($$$):
- A-87 Overhead Amt? (Co. Cost Allocation $$$):
- Source of Funding?:
Fiscal Impact & Funding Sources (if known):
The Highway and Floodplain Division has budgeted sufficiently for the expenditure in the FY 16/17 work plan in fund line 251-4110-9 413.700. The estimated amount does not include and additional IGA work, Material for these projects will be purchased at contract prices on separate purchases orders.