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Consent   24.
Regular Board of Supervisors Meeting
Human Resources
Meeting Date:
12/20/2016
Revisions to Cochise Merit System Rules and HR Policy Manual
Submitted By:
Kelley Jones, Human Resources
Department:
Human Resources
Presentation:
No A/V Presentation
Recommendation:
Approve
Document Signatures:
BOS Signature NOT Required
# of ORIGINALS
Submitted for Signature:
0
NAME
of PRESENTER:
Edward Gilligan
TITLE
of PRESENTER:
Deputy County Administrator
Docket Number (If applicable):
Mandated Function?:
Federal or State Mandate
Source of Mandate
or Basis for Support?:

Information

Agenda Item Text:

Approve revisions to the Cochise County Merit System Rules and Human Resources Policy Manual to be effective December 20, 2016.

Background:

County Administration and Human Resources recommend that the Cochise County Board of Supervisors approve revisions to the Cochise County Merit System Rules (Exhibit A) and Human Resources Policy Manual (Exhibit B). The recommendations for revisions to the Merit System Rules will:
 
  1. Correct all verbiage in reference to closed meetings to open meetings per the Open Meeting Laws with the option for a motion to be made for the meeting to go into executive session, and
 
  1. Change the duration for certification lists for all positions within the Cochise County Sheriff’s Office to 360 days.    
 
The recommendation for the revision to the Human Resources Policy Manual will:
 
  1. Amend the Sick Leave Payout Upon Retirement section removing the reference to  A.R.S. 38-615 and removing the fifteen year service requirement.
The Cochise County Board of Supervisors has the authority to adopt County personnel policies outlining how personnel administration is addressed within County Government.  These policies have been adopted by the Board of Supervisors: 1) as required by federal and state laws, 2) to provide benefits for employees such as annual leave, sick leave and donated leave for catastropic illnesses, and 3) to provide clear and concise organizational policies for all employees.  The Board of Supervisors adopted the Human Resources Policy Manual at their March 13, 2012 meeting and was effective April 1, 2012, revised January 1, 2014 and revised September 4, 2014 and also adopted revisions to the Merit System Rules at their March 13, 2012 meeting which were effective April 1, 2012.
 
 

Department's Next Steps (if approved):

Human Resources will revise the Merit System Rules and County Human Resources Policies to reflect the changes, we will notify employees of the changes and post the revised documents on the internal County website.

Impact of NOT Approving/Alternatives:

The Merit System Rules would be out of compliance with the open meeting laws and the CCSO will be required to adhere to the 90 day certification list expiration for all non-law enforcement personnel.  Under the Sick Leave Payout Upon Retirement section in the Human Resources Policy Manual, the reference to the A.R.S. 38-615 statute would not be deleted and only those employees with 15 years or more of service with Cochise County would be eligible for the sick leave payout.

To BOS Staff: Document Disposition/Follow-Up:

None

Attachments