Action 12.
Regular Board of Supervisors Meeting
Fleet & Heavy Fleet
- Meeting Date:
- 01/10/2017
- Title:
- Approve Bid Award for Fleet Vehicles
- Submitted By:
- Terry Hudson, Procurement
- Department:
- Procurement
Presentation:
No A/V Presentation
Recommendation:
Approve
Document Signatures:
BOS Signature NOT Required
# of ORIGINALS
Submitted for Signature:
Submitted for Signature:
0
NAME
of PRESENTER:
of PRESENTER:
Terry Hudson
TITLE
of PRESENTER:
of PRESENTER:
Procurement
Mandated Function?:
Not Mandated
Source of Mandate
or Basis for Support?:
or Basis for Support?:
Docket Number (If applicable):
Information
Agenda Item Text:
Approve the award of Invitation for Bids (IFB) No. 17-18-FMD-03 to Lawley Motors for the purchase of eight fleet vehicles for the Fleet Services Department in the amount of $234,816 plus applicable tax.
Background:
IFB 17-18-FMD-03 was released on December 1, 2016 three responses were received prior to the bid closing date and time of December 15, 2016 at 4:00 p.m. A bid tabulation is attached which references Lawley Motors as the lowest responsive and responsible bidder. Courtesy Chevrolet had lower bid prices for line items 5 and 6 although when the 3% local vendor preference policy and County tax evaluation method is calculated Lawley Motors became the lowest bidder on all eight vehicles.
Department's Next Steps (if approved):
Issue purchase order and inspect vehicles upon delivery.
Impact of NOT Approving/Alternatives:
The impact of not approving would result in having to retain current vehicles that have reached their designated replacement mileage resulting in a significant increase in maintenance and repair costs.
To BOS Staff: Document Disposition/Follow-Up:
No action required.
Fiscal Impact
- Fiscal Year:
- One-time Fixed Costs? ($$$):
- Ongoing Costs? ($$$):
- County Match Required? ($$$):
- A-87 Overhead Amt? (Co. Cost Allocation $$$):
- Source of Funding?:
Fiscal Impact & Funding Sources (if known):
The Fleet Services Department has budgeted sufficiently for this purchase in the FY 16-17 budget in fund line 109-1760-9-454.100