Consent 4.
Regular Board of Supervisors Meeting
Community Development
- Meeting Date:
- 04/11/2017
- Title:
- Approve RFQ 17-15-HFP-04 for On Call Survey and Mapping Services
- Submitted By:
- Terry Hudson, Procurement
- Department:
- Procurement
Presentation:
No A/V Presentation
Recommendation:
Approve
Document Signatures:
BOS Signature NOT Required
# of ORIGINALS
Submitted for Signature:
Submitted for Signature:
0
NAME
of PRESENTER:
of PRESENTER:
Terry Hudson
TITLE
of PRESENTER:
of PRESENTER:
Procurement Director
Mandated Function?:
Not Mandated
Source of Mandate
or Basis for Support?:
or Basis for Support?:
Docket Number (If applicable):
Information
Agenda Item Text:
Approve the award of Request for Qualifications (RFQ) 17-15-HFP-04 for On Call Survey and Mapping Services to establish a qualified list of three firms to perform topographic and boundary surveys, construction staking services, global positioning system surveys, geographic information system data collection and aerial photography and mapping services for the Community Development, Highway and Floodplain Division.
Background:
Request for Qualifications RFQ 17-15-HFP-04 was prepared and released on December 5, 2016, the solicitation was advertised in the Arizona range News on December 14 and 21, 2016. The RFQ was posted on the County and Public Purchase websites, 375 consultants were notified by e-mail. Thirteen responses were received prior to the closing date and time of January 18, 2017 at 3:00 p.m.
An evaluation panel consisting of four personnel from the Community Development Department evaluated and scored the submittals received in accordance with the evaluation criteria outlined in the RFQ. The list will be valid for a one year period with the option to extend the agreement for four additional one year periods. An evaluation score sheet is attached, the three firms that are recommended for approval for the on call list are:
An evaluation panel consisting of four personnel from the Community Development Department evaluated and scored the submittals received in accordance with the evaluation criteria outlined in the RFQ. The list will be valid for a one year period with the option to extend the agreement for four additional one year periods. An evaluation score sheet is attached, the three firms that are recommended for approval for the on call list are:
- Gilbert Technical Services, Sierra Vista, AZ
- Michael Baker International, Phoenix, AZ
- Rick Engineering Company, Tucson, AZ
Department's Next Steps (if approved):
Execute Professional Service Agreements for services on an as needed basis.
Impact of NOT Approving/Alternatives:
The Procurement Department would be required to issue an RFQ every time there was a project that required land surveying and mapping services. Decreasing customer services and increasing administrative time and money.
To BOS Staff: Document Disposition/Follow-Up:
No action required.
Fiscal Impact
- Fiscal Year:
- One-time Fixed Costs? ($$$):
- Ongoing Costs? ($$$):
- County Match Required? ($$$):
- A-87 Overhead Amt? (Co. Cost Allocation $$$):
- Source of Funding?:
Fiscal Impact & Funding Sources (if known):
The Highway and Floodplain Division has budgeted sufficiently for these services in the FY 16/17 work plan in fund line 251-4010-9-421.600