Consent 8.
Regular Board of Supervisors Meeting
Procurement
- Meeting Date:
- 07/11/2017
- Title:
- Approve RFP 17-30-BOS-03 Workforce Development One Stop Operator
- Submitted By:
- Maria Morales, Procurement
- Department:
- Procurement
Presentation:
No A/V Presentation
Recommendation:
Approve
Document Signatures:
BOS Signature NOT Required
# of ORIGINALS
Submitted for Signature:
Submitted for Signature:
0
NAME
of PRESENTER:
of PRESENTER:
Lupita Morales
TITLE
of PRESENTER:
of PRESENTER:
Senior Buyer
Mandated Function?:
Not Mandated
Source of Mandate
or Basis for Support?:
or Basis for Support?:
Docket Number (If applicable):
Information
Agenda Item Text:
Approve the award of Request for Proposal (RFP) No. 13-30-BOS-03 Workforce Development One Stop Operator to the local board for Arizona@Work Southeastern Arizona.
Background:
Due to changes in Federal Law regarding the Workforce Innovation and Opportunity Act (WIOA) last year, it is now required that the One Stop Operator services be procured in accordance with the federal procurement code. Federal law requires a separate process to ensure certain firewalls are in place to protect the system. As Cochise County serves as the fiscal agent, and is not involved in the daily operations of the local workforce board, Cochise County Procurement Dept. served as the purchasing agent as allowed under law.
RFP 13-30-BOS-03 was prepared and released on April 26, 2017, the solicitation was advertised in the Arizona Range News on April 26th and May 3rd. The RFP was posted on the County and Public Purchase website, 35 vendors accessed the RFP, only 1 response was received prior to the closing date and time of Wednesday May 24, 2017 @ 3:00pm.
An evaluation panel consisting of three personnel from Arizona@Work board evaluated and scored the information in accordance with the evaluation criteria specified in the RFP. Evaluation score sheet is attached.
The contract is awarded to the local board under Arizona@Work and does not change or alter the current service or funds provided. Arizona@Work currently has staff assigned to coordinate and run the One Stops in Cochise, Graham, and Greenlee counties.
RFP 13-30-BOS-03 was prepared and released on April 26, 2017, the solicitation was advertised in the Arizona Range News on April 26th and May 3rd. The RFP was posted on the County and Public Purchase website, 35 vendors accessed the RFP, only 1 response was received prior to the closing date and time of Wednesday May 24, 2017 @ 3:00pm.
An evaluation panel consisting of three personnel from Arizona@Work board evaluated and scored the information in accordance with the evaluation criteria specified in the RFP. Evaluation score sheet is attached.
The contract is awarded to the local board under Arizona@Work and does not change or alter the current service or funds provided. Arizona@Work currently has staff assigned to coordinate and run the One Stops in Cochise, Graham, and Greenlee counties.
Department's Next Steps (if approved):
Execute Professional Services Agreement for services. Initial 1 year with up to 3 additional renewals.
Impact of NOT Approving/Alternatives:
If not approved the South Eastern Arizona Workforce Development Board will not be in compliance with WIOA Section 121 and 20 requiring a One Stop Operator to be in place.This would jeopardize the amount of money awarded to Cochise County to fulfill the agreement to provide workforce services in Cochise, Graham and Greenlee counties.
To BOS Staff: Document Disposition/Follow-Up:
No Action Required