Consent 9.
Regular Board of Supervisors Meeting
Procurement
- Meeting Date:
- 09/27/2011
- Title:
- Contract Renewal - Countywide Printing Services
- Submitted By:
- Dave Seward, Procurement
- Department:
- Procurement
Presentation:
No A/V Presentation
Recommendation:
Approve
Document Signatures:
BOS Signature Required
# of ORIGINALS
Submitted for Signature:
Submitted for Signature:
2
NAME
of PRESENTER:
of PRESENTER:
N/A
TITLE
of PRESENTER:
of PRESENTER:
N/A
Mandated Function?:
Federal or State Mandate
Source of Mandate
or Basis for Support?:
or Basis for Support?:
Docket Number (If applicable):
Agenda Item Text:
Approve the renewal of Contract No. 10-18-PUR-02 for Countywide Printing Services to West Press, who recently purchased Excel Print Communications, for the period of October 1, 2011 through September 30, 2012.
Background:
This is the second renewal of Contract No. 10-18-PUR-02 approved by the Board of Supervisors on November 17, 2009. The terms and conditions of the original solicitation allow for this contract to be renewed for a period of up to four (4) successive one-year periods. County departments are satisfied with the service and pricing provided by Excel Print Communications. West Press has agreed to the contract terms and conditions of the original contract with Excel, has agreed to hold their pricing firm for the one-year contract renewal period and have also retained the county representatives that were assigned to the contract with Excel. A contract amendment/assignment has been approved by the Procurement Director
Department's Next Steps (if approved):
Notify West Press of approval to renew the contract. Monitor contract performance.
Impact of NOT Approving/Alternatives:
County would likely pay more money for these services by not consolidating the volume of printing under one centralized contract.
To BOS Staff: Document Disposition/Follow-Up:
No action required.
Fiscal Impact
- Fiscal Year:
- One-time Fixed Costs? ($$$):
- Ongoing Costs? ($$$):
- County Match Required? ($$$):
- A-87 Overhead Amt? (Co. Cost Allocation $$$):
- Source of Funding?:
Fiscal Impact & Funding Sources (if known):
County departments have spent approximately $50,000 during the period of October 1, 2010 through September 16, 2011. County departments budget appropriately for these expenditures.
Attachments
No file(s) attached.