Approve a 5-year Contract with Preventronics to Supply IP Security Cameras for the Superior Court located at 100 Quality Hill and the Administration Building located at 4 Ledge Avenue, in an amount not to exceed $31,111.73, effective May 19, 2020.

The Supreme Court issued the Arizona Code of Judicial Administration 2020-01§ 5-301, in regard to Court Security Standards. In the Court Security Standards the courts are required to have video cameras with recording capabilities in our entryway locations and throughout the common public areas. Further, our security system is required to hold the recordings for retention and storage in a secured location.  

In enhancing our security system and capabilities as funds are available, we have been replacing and adding cameras throughout our court locations. In doing so, we have analog cameras integrated with IC Real time cameras. IC Real time provides clarity and definition for the authorized personnel viewers of our court locations. With two different security cameras and systems in place, it causes our security system to fail leaving officers blind. Moving our security system and infrastructure to IC Real time will allow us to add more cameras without system failures and more reliability to our officers. Creating a master central monitoring location and relocating our equipment to that space, would allow better safeguards, tracking of entry, and limited access. 

The Superior Court located at 100 Quality Hill and the Administration Building located at 4 Ledge Avenue, wish to replace and upgrade the remaining analog security cameras to IP security cameras. The required system will provide authorized personnel with visual access to various areas of the complex. This will allow the system to be designed with upward growth and expansion in mind. In addition, a master central monitoring center is to be created and/or relocated and remote monitoring stations shall be in communication. This will aid in safeguarding of the equipment and recordings.

This contract for the  5-year period would allow the County to increase the scope of work through modification in order to include other buildings. The $31,111.73 would solely be specific to this project for this fiscal year.  

Work with the vendor, County IT, and Procurement on installation of security cameras with available funding. 

The impact would cause our security system to be vulnerable to continued failures, in addition to officer safety throughout our locations. Furthermore, we would be out of compliance with Arizona Code of Judicial Administration 2020-01§ 5-301 on Court Security Standards. 

Please sign 20-46-SUP-02 Offer Acceptance Award Letter and provide one (1) copy to the Procurement Department, ATTN: Nicole Diaz.