Action 24.
Regular Board of Supervisors Meeting
Facilities
- Meeting Date:
- 07/11/2023
- Title:
- Contract 23-22-FAC-01 with Desert Springs Construction & Remodeling, LLC for Finance Remodel
- Submitted By:
- Jackie McElyea, Facilities
- Department:
- Facilities
Presentation:
No A/V Presentation
Recommendation:
Approve
Document Signatures:
BOS Signature Required
# of ORIGINALS
Submitted for Signature:
Submitted for Signature:
2
NAME
of PRESENTER:
of PRESENTER:
Darrel Crowley
TITLE
of PRESENTER:
of PRESENTER:
Facilities Project Manager
Mandated Function?:
Not Mandated
Source of Mandate
or Basis for Support?:
or Basis for Support?:
Docket Number (If applicable):
Information
Agenda Item Text:
Approve Contract 23-22-FAC-01 with Desert Springs Construction & Remodeling, LLC for the Finance Department Remodel in the amount of $117,500, effective July 11, 2023.
Background:
The Finance Director worked with Facilities Management in identifying a need to remodel the Finance Department workspace located at 1415 W Melody Lane, Building G in Bisbee, AZ. The current floor plan is problematic and allows a multitude of staff of varying departments to walk through the Finance Department's workspace. Finance staff currently work in confined, congested work areas and are doubled-up in offices. This remodel would take a large storage space that would be divided into individual offices and a conference room for the Finance Department.
Facilities Management worked with Procurement in issuing this requirement through the formal bidding process. The Procurement Department issued Request for Proposal 23-22-FAC-01 on June 9, 2023. All bidding vendors attended a site visit. Four vendors submitted proposals. All proposals were reviewed by Facilities, Finance, and Procurement with the winning bidder being Desert Springs Construction & Remodeling, LLC.
Facilities Management worked with Procurement in issuing this requirement through the formal bidding process. The Procurement Department issued Request for Proposal 23-22-FAC-01 on June 9, 2023. All bidding vendors attended a site visit. Four vendors submitted proposals. All proposals were reviewed by Facilities, Finance, and Procurement with the winning bidder being Desert Springs Construction & Remodeling, LLC.
Department's Next Steps (if approved):
Issue Contract and Purchase Order to Desert Springs Construction & Remodeling, LLC and begin scheduling the work.
Impact of NOT Approving/Alternatives:
If not approved, staff would continue to work in a confined space that allows employees from varying departments to walk through.
To BOS Staff: Document Disposition/Follow-Up:
Please sign 23-22-FAC-01 Offer Acceptance Award Letter. Please email one (1) copy to Jackie McElyea in Facilities and one (1) copy to Anne Coppola in Procurement.
Fiscal Impact
- Fiscal Year:
- 23/24
- One-time Fixed Costs? ($$$):
- $117,500.00
Fiscal Impact & Funding Sources (if known):
Funding will come out of 400-1400-9-429.000.
Attachments
- Scope of Work
- Request for Proposal
- Desert Springs Proposal
- Evaluation Scoring Summary
- Offer Acceptance Award Letter