Consent 8.
Regular Board of Supervisors Meeting
Facilities
- Meeting Date:
- 05/22/2012
- Title:
- Approval of Contract Amendment with the Department of Corrections
- Submitted By:
- Dave Seward, Procurement
- Department:
- Procurement
Presentation:
No A/V Presentation
Recommendation:
Approve
Document Signatures:
BOS Signature Required
# of ORIGINALS
Submitted for Signature:
Submitted for Signature:
2
NAME
of PRESENTER:
of PRESENTER:
N/A
TITLE
of PRESENTER:
of PRESENTER:
N/A
Mandated Function?:
Federal or State Mandate
Source of Mandate
or Basis for Support?:
or Basis for Support?:
Docket Number (If applicable):
Information
Agenda Item Text:
Approve Amendment Three to the Arizona Department of Corrections (ADC) Lease Agreement No. 090098DC for renovation improvements to the Bisbee-Douglas International Airport (BDI) water system.
Background:
The current lease agreement with DOC to operate of a minimum and medium security prison on County owned land at the Bisbee-Douglas International Airport (BDI) will expire on November 8, 2012. On November 17, 2011, a preliminary engineering report was prepared by Brown & Caldwell to address renovation and expansion needs of the BDI water system. The estimated cost for a full completion of the water system upgrades is approximately $3.5 million. Following completion of the report it was determined that neither agency was in a position to fully fund the project, so it was decided that a phased approach would be implemented.
The items identified, which constitute the first phase of the project, are most critical to keeping the system operational; improving water quality; and providing the needed water capacity for prison operations. It was also determined that future phases of the project would be decided upon at a later date.
Amendment Three incorporates Phase I of the project which is estimated at a total cost of $286,000. The Arizona Department of Corrections has agreed to pay 87 percent of the total costs, in the amount of approximately $249,000.
The items identified, which constitute the first phase of the project, are most critical to keeping the system operational; improving water quality; and providing the needed water capacity for prison operations. It was also determined that future phases of the project would be decided upon at a later date.
Amendment Three incorporates Phase I of the project which is estimated at a total cost of $286,000. The Arizona Department of Corrections has agreed to pay 87 percent of the total costs, in the amount of approximately $249,000.
Department's Next Steps (if approved):
Execute lease agreement amendment three. Issue a Notice to Proceed to the contractor. Monitor contract performance.
Impact of NOT Approving/Alternatives:
The BDI water system is in a critical state of needed repair. If repairs/upgrades are not done in a timely manner, complete system failure is eminent. A complete system failure will not only present operational problems for the prison, but it highly elevates public safety and liability concerns that may result from potential prison unrest. The Phase 1 improvements are critical to maintaining the integrity of the water system, and providing this much needed resource for continued prison operations.
To BOS Staff: Document Disposition/Follow-Up:
Two original copies of the lease amendment will be hand carried to Katie.
Fiscal Impact
- Fiscal Year:
- One-time Fixed Costs? ($$$):
- Ongoing Costs? ($$$):
- County Match Required? ($$$):
- A-87 Overhead Amt? (Co. Cost Allocation $$$):
- Source of Funding?:
Fiscal Impact & Funding Sources (if known):
The County's share is $37,000.