Action 24.
Regular Board of Supervisors Meeting
Fleet & Heavy Fleet
- Meeting Date:
- 06/12/2012
- Title:
- Bulk Fuel Contract Renewal
- Submitted By:
- Dave Seward, Procurement
- Department:
- Procurement
Presentation:
No A/V Presentation
Recommendation:
Approve
Document Signatures:
BOS Signature Required
# of ORIGINALS
Submitted for Signature:
Submitted for Signature:
1
NAME
of PRESENTER:
of PRESENTER:
David Seward
TITLE
of PRESENTER:
of PRESENTER:
David Seward
Mandated Function?:
Federal or State Mandate
Source of Mandate
or Basis for Support?:
or Basis for Support?:
Docket Number (If applicable):
Information
Agenda Item Text:
Approve the award of Invitation for Bids (IFB) No. 12-22-HFM-04 for Bulk Fuel (diesel & unleaded) to Union Distributing in the estimated amount of $2,680,879 for the period of June 12, 2012 through June 11, 2013 for the Heavy & Light Fleet Management Departments.
Background:
The purpose of this bid is to provide bulk fuel delivered to storage tanks at fueling sites located at Benson, Bisbee, Douglas, Elfrida and Willcox Road Yards, and the Western Regional Landfill. The fuel is used by the Highway & Floodplain, Regional Landfill, Facilities Management, and Light & Heavy Fleet Management Departments.
IFB No. 12-22-HFM-04 was prepared and released on April 4, 2012. The bid was advertised in the San Pedro Valley News from April 18 – 25, 2012. Bid notices were mailed to 15 bidders registered in the procurement database and the bid was posted on the County procurement website. Two bids were received by the by the IFB closing date and time of May 10, 2012, 4:00 p.m. A bid tabulation is attached.
Bid pricing quoted is based on the vendor’s markup for fuel delivered to each location based on the Oil Price Information Service (OPIS) weekly reported published rack price for Tucson, based on the preceding Thursday’s weekly report, plus or minus the vendor margin. Bid pricing was requested on a “keep full” basis.
The new contract will incorporate the installation of fuel tank monitors.
IFB No. 12-22-HFM-04 was prepared and released on April 4, 2012. The bid was advertised in the San Pedro Valley News from April 18 – 25, 2012. Bid notices were mailed to 15 bidders registered in the procurement database and the bid was posted on the County procurement website. Two bids were received by the by the IFB closing date and time of May 10, 2012, 4:00 p.m. A bid tabulation is attached.
Bid pricing quoted is based on the vendor’s markup for fuel delivered to each location based on the Oil Price Information Service (OPIS) weekly reported published rack price for Tucson, based on the preceding Thursday’s weekly report, plus or minus the vendor margin. Bid pricing was requested on a “keep full” basis.
The new contract will incorporate the installation of fuel tank monitors.
Department's Next Steps (if approved):
Execute Contract. Monitor contract performance.
Impact of NOT Approving/Alternatives:
County departments would be required to fuel County vehicles at retail outlets at a much higher cost.
To BOS Staff: Document Disposition/Follow-Up:
Contract will be hand carried to Katie Howard.
Fiscal Impact
- Fiscal Year:
- One-time Fixed Costs? ($$$):
- Ongoing Costs? ($$$):
- County Match Required? ($$$):
- A-87 Overhead Amt? (Co. Cost Allocation $$$):
- Source of Funding?:
Fiscal Impact & Funding Sources (if known):
These purchases are funded as follows:
Diesel
600-1710-1730-412.710 - $976,491
600-1710-1740-412.710 - $625,428
Unleaded
109-1750-9-412.700 - $1,078,960
Diesel
600-1710-1730-412.710 - $976,491
600-1710-1740-412.710 - $625,428
Unleaded
109-1750-9-412.700 - $1,078,960