Approve renewal of an Intergovernmental Agreement (IGA) with the City of Sierra Vista regarding funding of a consultant to promote retention and expansion of missions of the U.S. Army at Fort Huachuca, in the amount of $35,000 annually, effective July 9, 2024, through July 9, 2025, with four automatic one-year extensions.

In January, 2014, the County entered into an IGA with the City of Sierra Vista to contribute one-third of the funding to retain a consultant to promote the retention and expansion of the missions of the U.S. Army at Ft. Huachuca.  The IGA called for the County to contribute $2,778/month, for an annual contribution of $33,336, with the City and the Huachuca 50 as the other two contributors.  Over time, the cost of retaining a consultant changed, due in part to lack of a consultant from time to time, and in part due to lower costs.  In recent discussions with the City, the annual cost of the County’s one-third contribution has been estimated at $35,000 per year.  Accordingly, the parties have drafted Amendment A to the IGA to reflect that change.  In addition, the Amendment contains flexible language capping the County’s contribution at $35,000, so that if the annual expenditure is actually less, there will be no need for the parties to bring an additional amendment to the Board and Council for approval.  Amendment A is attached to this agenda item.

On October 27, 2015 the Board and the City of Sierra Vista approved Amendment A to revise the language to allow appropriate flexibility over the life of the agreement and allow the City to accurately bill the County for its fair share of the services should there be subsequent changes in representation and associated costs. The attached IGA further revised the duration to a one (1) year term with four (4) automatic one year extensions.